Meeting Details
August 10, 2021
6:30pm - 7:30pm
1 hr
Community Room, 817 South Main Street, Tipton, IN 46072
Purpose
Monthly Board Meeting
1.
Call to Order/Welcome
2.
Pledge of Allegiance
3.
Approval of Consent Agenda Items
A member of the Board may request any item to be removed from the consent resolution and defer it for a specific action and more discussion. No vote of the Board will be required to remove an item from the consent agenda. A single member's request shall cause it to be relocated as an action item eligible for discussion. Any item on the consent agenda may be removed and discussed as a nonaction item or be deferred for further study and discussion at a subsequent Board meeting if the Superintendent or any Board member thinks the item requires further discussion. (ByLaw 0166.1)
It is recommended that the following Consent Agenda Items be approved:
Approval of the Agenda
Approval of Minutes
- Regular Session July 20, 2021
Approval of Claims
- Payroll Claims July 23, 2021
- Payroll Claims August 6, 2021
- A/P Claims
Approval of Personnel Report
- Personnel Report August 2021
Approval of Field Trips (Overnight and/or Out-of-State)
- None.
Approval to Accept Donations
- None.
4.
Superintendent's Report
Indiana Association of School Business Officials-Region 5 School Support Professional of the Year-Tonja Carter
Special thanks to all who assisted in the update of our Community Room.
Transportation
Marching Band Success at the Indiana State Fair
Marching Band Representatives: Maren Nelson, David Moody, Abbie Riddle, Alex Tebbe and Conner Lucas
Thank you to Young Originals and THS Marching Band for opening day help.
Staff Shirts
Ag Room Clean-up
State Road 19: Construction will start Aug 23 and will likely extend through November. E & B Paving will attempt to observe our arrival and dismissal times making sure deliveries are outside the window. The road will not be closed but will have temporary lane closures. With no other options we ask parents to be patient as this project will cause delays in student drop off and pick-up. However, we can all look forward to new turn lane into our buildings very soon!
4.1
2020-2021 Certified Teacher Ratings/2021-2022 Appraisal Model
IC 20-28-11.5-4(f)(1)& IC 20-28-11.5-4(f)(2) require evaluation plans must be in writing and explained to teachers prior to evaluations being conducted. In addition the evaluation plan must be in writing and will be explained to the governing body in a public meeting before any evaluation is conducted. Before explaining the plan to the governing body, the superintendent of the school corporation shall discuss the plan with teachers and/or the teachers' representative.
4.2
Department Reports
Student Services/Transportation-Shayne Clarke
Student Achievement and Learning-Scott Jaworski
Food Services-Adam Poulx
Technology-Steven Gingerich
4.3
Financial Report
The end of July resulted in a positive cash balance of $248,717 in the Education fund. Other cash balances include $1,270,323 in Debt Service and $ 2,396,628 in the Operation Fund. We will need to advertise and pass an additional appropriation from the Rainy Day Fund in order to cover expenses related to last year's retirement incentive of approximately $60,000.
5.
Old Business
5.1
Consideration to Approve Board Policies and Administrative Guidelines on Second Reading
Attached in your packet are updated board policy, bylaws, and administrative guidelines for your approval on the second reading. it is recommended the board of trustees approve policies, bylaws and administrative guideline as written.
6.
New Business
6.1
Consideration to approve the re-adoption of Policy 3220.01 regarding Teacher Appreciation Grants
Each school corporation must re-adopt policy regarding distribution of Teacher Appreciation Grants. This policy is unchanged from last year.
It is recommended the board re-adopt Policy 3220.01 as written.
6.2
Consideration to approve TCSC Certified Personnel Appraisal Plan
Indiana Code 20-28-11.5-4 requires school corporations to develop a plan for annual performance evaluations for each certified employee. The Evaluation Committee met and revised our Appraisal Plan and changes presented earlier in this meeting.
It is recommended the Board of Trustees approve the TCSC Certified Personnel Appraisal Plan as written.
6.3
Consideration to approve NEOLA updated Administrative Guidelines and Board Policies
In June of 2021, NEOLA pushed out a series of updates to administrative guidelines and board policy due to new legislation enacted by the Indiana General Assemble in the 2021 session. An overview of the policy changes as well as the policies are included in your packet. It is recommended the board trustees approve policy updates on the first reading.
6.4
Consideration to declare items as surplus.
Stacey Hartley and Jessica Mars, TCSC Ag teachers, have asked that various obsolete and unusable tools, machines, and old curricular materials be declared surplus and therefore eligible to be sold or disposed of. The proceeds from any items sold will be directed to the Ag department.
6.5
Consideration to approve Construction Manager as Constructor method for 2022 THS, TES, Exterior Renovation; 2023 TMS and 2024 THS Projects
The attached resolution in your packet authorizes the use of construction manager as constructor method of contracting for proposed 2022 high school interior renovation, 2022 elementary school interior renovation project, 2022 outdoor and extra curricular/co-curricular facilities improvement project, 2023 middle school interior project and 2024 high school innovation project. It is recommended the board of trustees approves the resolution as written
6.6
Consideration to approve a Request for Proposals for Construction Management for 2022 High School Interior, Elementary Interior, Exterior Extra-Curricular/CoCurricular; 2023 Middle School, and 2023 High School Projects
Attached in your packet are five Requests for Proposals for Construction Manager as Constructor for our upcoming 2022, 2023, 2024 building projects. The RFP will be advertised in local papers August 17 and again August 24. Proposals are due by September 21, 2021. It is recommended the board of trustees approve the advertising and the Requests for Proposals as written.
7.
Other Matters to Come Before the Board
7.1
Advisory Committees
August 16-Student Achievement
September 20-Business Affairs
October 18-Branding/Public Relations
November 15-Facilities/Technology
December 20-Personnel
7.2
Schedule of Events
August 16-Student Achievement Advisory Committee
August 31-Pre-Submittal Meeting for CMC as Constructor 9am-2pm
September 14-Budget Work Session-5:30PM
September 14-Monthly Board Meeting-6:30PM
September 17-ADM
8.
Comments from Community
9.
Adjournment
