Meeting Details
May 11, 2021
6:30pm - 7:30pm
1 hr
Administration Building, 1051 South Main Street, Tipton, IN 46072
Purpose
N/A
1.
Call to Order/Welcome
2.
Pledge of Allegiance
3.
Approval of Consent Agenda Items
A member of the Board may request any item to be removed from the consent resolution and defer it for a specific action and more discussion. No vote of the Board will be required to remove an item from the consent agenda. A single member's request shall cause it to be relocated as an action item eligible for discussion. Any item on the consent agenda may be removed and discussed as a nonaction item or be deferred for further study and discussion at a subsequent Board meeting if the Superintendent or any Board member thinks the item requires further discussion. (ByLaw 0166.1)
It is recommended that the following Consent Agenda Items be approved:
Approval of the Agenda
Approval of Minutes
- Regular Session, April 13, 2021
- Executive Session, April 26, 2021
Approval of Claims
- Payroll Claims, April 23, 2021
- Payroll Claims. May 7, 2021
- Accounts Payable Claims May 2021
Approval of Personnel Report
- May Personnel Report
Approval of Field Trips (Overnight and/or Out-of-State)
- THS Summer Volleyball Camp July 6-8, 2021
- THS YO Trip Memphis, TN
Approval to Accept Donations
- Duke Energy $2500 to purchase TMS Wrestling Mat
4.
Superintendent's Report
TCSC Greenhouse-Brochure and Update
Summer School Registration
Four County Mental Health-Social and Emotional Learning
Summer Projects-
- Landscaping-Cutting Down Dead Trees-Replacement of Trees-Sidewalk Repairs
- Community Room Improvements
- Electrical and Lighting
- Band Tower
- Water Conditioning
- Parking Lots Sealing and Lining
Graduation-May 29,2021 Live Stream
Adult Ed. Courses at THS
Audit Findings
4.1
Spotlight on Schools
Grading Categories
4.2
Department Reports
Facilities & Transportation, Scott Wessel
Student Services, Shayne Clark
Food Services, Adam Proulx
Director of Technology, Steven Gingerich
4.3
Financial Report
For the month of April we reinstated the monthly transfer of $75,000 from the education fund to the operation fund. This caused expenditures to exceed revenue by $75,177 leaving a remaining balance of ($94,000) in the education fund. The projected deficit for the education fund is ($64,000) by December. The operation fund has a cash balance of $744,620, Debt Service $1,106,275, and Rainy Day Fund Balance $3,211,814.
5.
Old Business
5.1
Consideration to approve the adoption of textbooks for social studies beginning with the 2021-2022 school year.
This item was tabled last month. The attached lists are a summary of recommendations. It is recommended that the Board approve the adoption of textbooks as recommended for social studies, debate, and PLTW beginning with the 2021-2022 school year.
6.
New Business
6.1
Selection of an Architect for 2022 and 2023 Construction Projects
In April, the Board of Trustees approved a Request for Qualifications For Architectural Services and Design Criteria Developer Services. Five firms submitted proposals. The facilities committee met May 4, reviewed each proposal and selected the firm. The facilities committee is recommending Schmidt and Associates as the architectural firm of our 2022 and 2023 projects.
6.2
Consideration to approve a Request for Proposals for Construction Management for 2021 Greenhouse Initiative
Tipton Community School Corporation is seeking to hire a Construction Manager as Constructor as allowed under Indiana Code 5-32, as amended, for a project. As part of this process TCSC is initiating a Request for Proposals for Construction Manager as Constructor Services for Construction and Equipping of the TCSC Greenhouse. It is recommended the Board of Trustees approve the resolution authorizing of Construction Manager as Constructor Method of Contracting and the Request for Proposals for Construction Management. The RFP will be advertised twice through public notice on May 14 and May 21 with proposals due June 1, 2021.
6.3
Consideration to approve TES, TMS, and THS Book Fees for 2021-22
6.4
Consideration to approve insurance carriers
The Property and Casualty, Equipment Breakdown, and Cyber Enterprise Risk Insurance with Assured Partners was set to expire on April 26. That has been renewed. Property and Casualty Insurance formally with Wright Speciality, is now with EMC and Equipment Breakdown formerly with Hartford Steam Boiler is now with Liberty Mutual. CHUBB will continue as our Cyber Enterprise Risk carrier. It is recommended to approve the extension of all these policies under Assured Partners and accept the quotes from EMC, Liberty Mutual, and CHUBB for a saving of approximately $9,000 this year.
6.5
Consideration to approve TES, TMS, and THS student handbooks
Student handbooks for TES, TMS, and THS have been updated by our administrators. All proposed changes to the 2021-22 student handbooks are in red. It is recommended the student handbooks be approved as written.
6.6
Consideration to approve TES, TMS, and THS Faculty Handbooks
During the 2019-2020 school year, Administrators and TEA representatives worked on faculty handbooks for all three of our buildings. It is recommended the Board of Trustees approve the faulty handbooks as written.
6.7
Consideration to approve TMS and THS Athletic Handbooks
Mr. Leach and Mr. Fernung have updated the middle and high school athletic handbooks. It is recommended the Board of Trustees approve the athletic handbooks for TMS and THS.
6.8
Consideration to approve administrator contract rollover and salary changes
It is recommended that all administrative contracts be extended an additional year – through 2021-2022 with the exception of Mr. Leach. Since Mr. Leach is transferring to the high school assistant principal position he will receive a two year contract. Three administrators are recommended for bumps in salary due to changes in responsibilities of their position. The remaining administrators' salaries will be adjusted after approval of the new collective bargaining agreement.
6.9
Consideration to approve hourly rate and days increase for selected classified staff
Four classified employees will absorb additional responsibilities due to elimination of the lead bus drive and director of operations positions. It is recommended that three employees receive an increase in compensation and one an increase in work days for the new responsibilities. It is recommended the Board of Trustees approve the recommended changes in pay.
6.10
Consideration to give permission to the Superintendent to hire permanent and summer school staff between the June, July and August Board Meetings.
This is a busy time of year in filling positions; schools are in competition to find the best candidate possible. In addition, we do not know what may happen with some teachers who may be looking for other positions, or deciding to leave for other reasons. By giving the Superintendent permission to hire, we can go ahead and secure qualified candidates without having to wait for the Board to act on resignations, and allows us to get the commitment from the candidate before they accept another position. It is recommended that the Superintendent be granted permission to hire staff between the Board meetings of June, July and August.
6.11
Consideration to approve summer work hours for central office staff.
It is recommended the Board of Trustees allow Central Office staff flexible hours during the summer. Staff will still work 40 hour work weeks, but will have the choice to work 10 hour days for four days with one day off per week. This will not impact office hours for the central office that are 7:30am - 4:30pm Monday through Friday.
6.12
Recommendation to approve eDays for inclement weather during the 2021-2022 School Year
The following provisions provide for pay for up to 5 “E-Days” for the 2021-22 school year. The “E” signifies an eLearning Day has been selected to replace a normally scheduled instructional day in response to inclement weather or another unexpected, unplanned situation. These days will not accumulate and will be limited to 5 days for the calendar year. This type of day would benefit support staff, para-educators, and bus drivers. It is recommended the Board of Trustees approve "eDays" on a trial basis for the 2021-2022 school year.
6.13
Consideration to approve used MacBook Air Laptops as surplus.
At the end of 2020-21 school year, we will have laptops that will become surplus equipment. Some of these computers will continue to be used as loaners, for spare parts, and to replace damaged or non-functioning laptops where needed. Laptops that are currently assigned to senior students will be made available for purchase by those graduating students or other school staff. As we have in the past, those that we no longer have a use for will be sold to an Apple Computer reseller. The number of devises are as follows 122 Senior MacBook Airs, 100 5th Grade MacBook Airs, and 30 loaner devices.
It is recommended that the mentioned items be declared as surplus for the purpose of disposing of these items.
7.
Other Matters to Come Before the Board
7.1
Advisory Committees
May 17-Branding/Public Relations
June 21-Facilities and Technology
7.2
Schedule of Events
May 17-Branding and Public Relations
May 20-Last Day for Students
May 21-Teacher Work Day
May 24-Summer School Begins
May 29-Graduation 11am THS Main Gym
June 8-Monthly Board Meeting
8.
Comments from Community
9.
Adjournment
