Meeting Details
January 14, 2020
6:30pm - 7:30pm
1 hr
Administration Office, 1051 S Main St, Tipton, IN 46072
Purpose
N/A
1.
Call to Order/Welcome
2.
Pledge of Allegiance
3.
Approval of Consent Agenda Items
A member of the Board may request any item to be removed from the consent resolution and defer it for a specific action and more discussion. No vote of the Board will be required to remove an item from the consent agenda. A single member's request shall cause it to be relocated as an action item eligible for discussion. Any item on the consent agenda may be removed and discussed as a nonaction item or be deferred for further study and discussion at a subsequent Board meeting if the Superintendent or any Board member thinks the item requires further discussion. (ByLaw 0166.1)
It is recommended that the following Consent Agenda Items be approved:
Approval of the Agenda
Approval of Minutes
- December 10, 2019 Regular Session
- December 10, 2019 Executive Session
- January 2, 2020 Executive Session
Approval of Claims
- Payroll Claims 12.9.2019
- Payroll Claims 12.20.2019
- Payroll Claims 12.23.2019
- Payroll Claims 1.3.2020
- Accounts Payable Claims
Approval of Personnel Report
- January 2020 Personnel Report
Approval of Field Trips (Overnight and/or Out-of-State)
- FFA Winter LDW Camp January 31-February 2, 2020
Approval to Accept Donations
- Bass Anglers donation $1000 from Neda Chopp
4.
Reorganization of the Board
4.1
Election of Officers
President - Gary Plumer
Vice-President - Gary Johnson
Secretary - April Overdorf
4.2
Appointment of Treasurer and Executive Secretary of the Board
It is recommended that Amy Phillips be appointed as the Treasurer and Dawn Benefiel as the Executive Secretary of the Board.
4.3
Establish meeting date and time
It is recommended that we maintain our current meeting date and time of the second Tuesday of each month at 6:30 PM.
5.
Board of Finance Meeting (see separate agenda)
The Board will recess from the Regular Business Meeting for the purpose of conducting a brief Board of Finance Meeting.
6.
Superintendent's Report
back to school
weight room
6.1
Spotlight on Schools
Tipton Middle School, UDL wth Ashley LeCount
6.2
Department Reports
Facilities & Transportation, Scott Wessel
Student Services, Shayne Clark
Food Services, Adam Proulx
Technology, Steven Gingerich
6.3
Financial Report
For 2019, we have ended the year with a cash balance of over $553,304, maintaining a cash balance less than last year. We have spent just over 100% of the General Fund (by almost 1%) which is higher than in previous years. This was the need for the additional appropriations approved last month to use funds from our cash balances. In December, our revenue exceeded our expenditure by over $24,812.
Last month, the Board gave permission to transfer funds among the appropriation accounts. Mrs. Phillips has provided you with a summary of what actions were taken to ensure that account balances end with a zero or positive balance.
6.4
Other
7.
Old Business
8.
New Business
8.1
Consideration to give permission to advertise for additional appropriation - Rainy Day Fund.
Each year the administration asks for additional appropriations from the Rainy Day Fund. In order to spend money from the Rainy Day Fund, it must be appropriated and this is the process to make it happen. The Rainy Day Fund can be used only in case of emergencies and although we do not expect and do not hope to have to use those funds, it is important to appropriate the funds in case an emergency should arise. Emergencies are defined by a Board resolution as either a reduction in revenues or an increase in expenditures that was unexpected and could not have been predicted. These additional appropriations will be advertised and a public hearing will be held during next month’s meeting.
It is recommended that the Board grant permission to advertise for additional appropriations from the Rainy Day Fund.
8.2
Consideration to approve Mileage Rate Reimbursement for 2020.
Mileage may be reimbursed at a rate established annually by the Board (Policy 6550). The federal rate of reimbursement as of January 1, 2020 is $0.57 1/2 (fifty-seven and one-half cents) per mile. This is down 1/2 cent from last year. Our goal has been to provide a mileage rate reimbursement equal to that of the federal rate.
It is recommended that the Board establish a rate of $0.57 1/2 (fifty-seven and one-half cents) per mile reimbursement.
8.3
Consideration to give permission to advertise for Mowing and Trimming Bids for 2020-2021.
Permission is being asked to advertise for mowing and trimming bids. This would done in time for the 2020 growing season and would be a one (1) year contract. Bids would be approved at the February 2020 Board meeting.
It is recommended that the Board give permission to advertise for Mowing and Trimming Bids for 2020-2021.
8.4
Consideration to give permission to advertise for Fertilization and Weed Spraying Bids for 2020-2021.
Permission is being asked to advertise for fertilization and weed spraying bids. This would be done in time for the 2020 growing season and would be a one (1) year contract. Bids would be approved at the February 2020 Board meeting.
It is recommended that the Board give permission to advertise for Fertilization and Weed Spraying Bids for 2020-2021.
8.5
Consideration to approve the renewal for Workers’ Compensation Insurance.
It is recommended that we continue with this insurance through the Indiana Schools Educational Service Center (ISESC). The estimated annual premium for this year is $54,543.
It is recommended that the Board approve the renewal for Workers’ Compensation Insurance through ISESC.
8.6
Consideration to approve the purchase of new band uniforms.
Mr. Skiba has made presentations to the board about the THS’s Band Department effort to raise funds to purchase new band uniforms. Indiana law allows for school corporations to appropriate Operation Funds do this specifically for band uniforms. Mr. Skiba is requesting the school corporation appropriate $15,000 for this purpose. It is recommended that we appropriate $15,000 from the Operation Fund for the purchase on band uniforms for Tipton High School.
9.
Other Matters to Come Before the Board
9.1
Advisory Committees
- January 20 - Business Affairs
- February 17 - Facilities/Technology
- March 16 - Personnel
9.2
Schedule of Events
- January 24-26 TCT’s Mousetrap
- February 3 eLearning Day
- February 10 Tipton Academy
- February 11 School Board Meeting, 6:00/6:30
- February 17 Presidents Day
10.
Comments from Community
11.
Adjournment
