Meeting Details
October 15, 2018
5:30pm - 6:30pm
1 hr
Administration Office, 1051 S Main St, Tipton, IN 46072
Purpose
N/A
1.
Komputrol
Minutes
As an update, Komputrol has been installed, the staff has been trained, and we are using it.
2.
School Funding
2.1
Additional Appropriation
As we look at the General Fund Projections, the cash balances at the end of the year will be healthy with an expected amount of $1,812,373. However, what we are beginning to see is that the cash balances is not growing as it once was. In fact, it is going down. We have taken on additional expenses with this year's pay increases and the adding of personnel, including the school resource officer.
With the projections, as presented at the October 9 board meeting, we are expected to spend at least $100,200 more than what was appropriated. With this, we will need to ask for an additional appropriation to end the year. We will need to get permission to spend the additional $100,200 from our cash balances to end the year in the positive for the 2018 General Fund.. This amount may change in the next couple of months.
We would like to maintain 3 months of expenditures in the cash balances or 25% of the General Fund. For 2018, we are averaging monthly expenses of $875,456, or $2,626,368 for three months.
2.2
Rainy Day Fund
This is the time of year when we begin looking at the end of the year, especially in terms of the finances and closing the books for the end of the year. One area we examine is if we have an excessive amount of cash balances in any of the funds that would warrant transferring into the Rainy Day Fund. For the end of 2018, we are not projecting the need to make any transfers into the Rainy Day Fund. IN 2019, we are projecting that we will need to transfer funds FROM the Rainy Day Fund, especially with Bus Replacement.
Cash Balances (2018.09.30)
- General Fund $ 1,842,488
- CPF $ 911,687
- Transportation $ 436,028
- Bus Replacement $ 145,605
3.
School Safety
3.1
Open Gym
Open gym, and basic access of the gyms
Minutes
When allowing students not involved with athletics, make sure they have the necessary paperwork before participating.
We also looked at the use of the gyms by the basketball youth group with the following suggestion:
- Use the elementary cafeteria/gym
- It will be available from 3:30-7:30, M-Th
- The group is responsible to make a schedule and give to Scott
- They will use Entrance N
- FOBS may be available to use with the above restrictions
- Teams will responsible for putting tables out and replacing them at the end of practices
3.2
Playground Security
Minutes
It was suggested that we look into concrete barricades for the north end and run them north and south between the pay area and the basketball playing area.
It was suggested that we look at securing the north end of the football field. This might including planting some pine trees - provides a physical and visual barricade to the football field.
The status of the metal detectors is that with the approval of the board policy on October 9, they are ready to be used. The only thing remaining is to have signs available announcing their use.
3.3
SRO
- SRO at Athletic Events
- Security Camera at Football area
- Subs for SRO
Minutes
RE: Subs for the SRO, it was thought that the City would provide the SRO for 185 days regardless - they would provide for a "sub". The MOU will be checked for clarification.
RE: Donations for the sub. Any donations for paying for any substitute would need to go through the city and not the school. This will be looked into.
4.
Spencer Scholarship
The Spencer Scholarship is something that has been made available to the students of Tipton County for some time. A suggested change was presented for discussion. It was suggested to get some further input from their respective corporations on their thoughts. The proposal is attached.
Minutes
Members of the committee were in consensus that the per-student dollar amount should be equal for all students receiving the award regardless of what school they attend.
5.
Other
Minutes
A tour Mr. Roberston's eLab should be set up for members of the board to see.
Starting times for the October 23 meeting need to be clarified and communicated.
5.1
Access to board information
At the last meeting, two people requested access to the documents that went along with the board's agenda. When the minutes are published, those links are not "hot." The only ones that have access to the links are those who are subscribed to Blue Sky. We see two options:
1. Many of the items I put in a folder for each board meeting. That folder could be uploaded to the webpage through "Documents" making it available to everyone.
2. Make the items available upon request, which is what many school corporations do. Right now we have only the newspaper and the TEA making the request. If there is something specific they would like to have, we can make it available to them. And if that is everything, we can provide that to them as well.
Minutes
Members of the committee were in consensus that items can be made available to members of the public upon request.
6.
Next Meeting
The next meeting is scheduled for Monday, January 21 at 5:30 PM.
