Business Affairs Committee

As we look at the General Fund Projections, the cash balances at the end of the year will be healthy with an expected amount of $1,812,373.  However, what we are beginning to see is that the cash balances is not growing as it once was. In fact, it is going down.  We have taken on additional expenses with this year's pay increases and the adding of personnel, including the school resource officer.

With the projections, as presented at the October 9 board meeting, we are expected to spend at least $100,200 more than what was appropriated. With this, we will need to ask for an additional appropriation to end the year. We will need to get permission to spend the additional $100,200 from our cash balances to end the year in the positive for the 2018 General Fund.. This amount may change in the next couple of months.

We would like to maintain 3 months of expenditures in the cash balances or 25% of the General Fund.  For 2018, we are averaging monthly expenses of $875,456, or $2,626,368 for three months.

This is the time of year when we begin looking at the end of the year, especially in terms of the finances and closing the books for the end of the year.  One area we examine is if we have an excessive amount of cash balances in any of the funds that would warrant transferring into the Rainy Day Fund.  For the end of 2018, we are not projecting the need to make any transfers into the Rainy Day Fund.  IN 2019, we are projecting that we will need to transfer funds FROM the Rainy Day Fund, especially with Bus Replacement.

Cash Balances (2018.09.30)

• General Fund        $ 1,842,488
• CPF                       $    911,687
• Transportation       $    436,028
• Bus Replacement  $   145,605

Open gym, and basic access of the gyms

• SRO at Athletic Events
• Security Camera at Football area
• Subs for SRO

At the last meeting, two people requested access to the documents that went along with the board's agenda.  When the minutes are published, those links are not "hot."  The only ones that have access to the links are those who are subscribed to Blue Sky.  We see two options:

1.  Many of the items I put in a folder for each board meeting.  That folder could be uploaded to the webpage through "Documents"  making it available to everyone.

2.  Make the items available upon request, which is what many school corporations do.  Right now we have only the newspaper and the TEA making the request.  If there is something specific they would like to have, we can make it available to them.  And if that is everything, we can provide that to them as well.