TCSC School Board Meeting

Assistant Superintendent, Scott Jaworski
Director of Food Service, Adam Proulx
Director of Technology, Steven Gingerich

For July, we ended the month with balances as follows:

Education Fund - $1,131,289.34
Operations Fund - $1,225,957.96
Debt Service -$1,058,836.09
Rainy Day Fund - $2,003,833.41

Operations expenses totaled $577,503.28; however, $213,028.80 of this was for the pool Dectron Unit down payment.  Once we close on the GO Bond in October, this will be restored to operations. Education fund revenues totaled $974,750, with expenses of $749,464.  Year to date, we have transferred $225,000 from education to support operations. August is our 3-pay month, and we’ll reassess when to start transfers again. Interest income was $19,346.11.

A100  Non-Discrimination & Anti-Harassment  (update)

• Language from SEA 289/I.C. 22-9.3 regarding ‘personal characteristics’ has been added.
• References to gender, separate from sex, have been removed based on changes in OCR enforcement.

B100  Board Authority and Philosophy (update)

• Add reference to collaboration and board policy D150

B150  Board Organization (update)

• Revises timing for organizational meeting under HEA 1002/ I.C. 20-26-4-1

B200  Membership (update)

• Revises minimum age for board members under HEA 1002/I.C. 20-26-4-9
• Revises methodology for replacing board vacancies under SEA 287/I.C. 20-23-4-30
• Comments on change in minimum board compensation under SEA 287/I.C. 20-26-4-7

C175  Student Attendance, Academic Engagement, and Truancy Prevention Policy (update)

• Adds the mandatory excused absence for FFA or 4-H under HEA 1660/I.C. 20-33-2-17.8
• Revises definition of “absent student” to extend through grade 12 under SEA 482/I.C. 20-33-2.5-1
• Revises the timing for the attendance conference to 10 days under SEA 482/I.C. 20-33-2.5-5C175-E/

E200-E Religious Instruction Attendance Form

• Use in conjunction with Policy E200 Religious Release Time

C200 Anti-Bullying (update)

• Notes that the policy is no longer required under HEA 1002/ I.C. 20-26-5-32
• Adds the timeline for reporting to parents under SEA 255/ I.C. 20-33-8-13.5

C425 Student Suicide Prevention and Awareness (update)

• Notes that the corporation is no longer required to provide training under HEA 1002/I.C. 20-28-3-6, but CCH+A recommends it is continued as a best practice.

D200 Standard of Care and Supervision of Students (update)

• Includes language under HEA 1515 / I.C. 20-26-5-47 regarding notice to employee and parent of student if allegation against employee determined to be unsubstantiated or otherwise dismissed.

D325  Personal Background Checks and Mandatory Reporting (update)

• HEA 1002 repealed I.C. 20-26-5-10.5, which required the school to have a policy on contacting references.  CCH+A recommends that this is continued as a best practice, but revised the language to eliminate the requirement.

E200  Religious Release Time and Credit for Religious Education (and related form C175/E200-E Religious Instruction Attendance Form) (new)

• Outlines the requirements for release time under I.C. 20-33-2-19
• Includes the revised language from SEA 255 on when the education qualifies for high school credit

F125 Purchasing Procedures and Capital Assets (new)

• Adds language based on recent Indiana State Board of Accounts guidance and federal procurement regulatory activity.
• Includes reference to use of recycled content as required on recent client audits.

G350 Audio, Video and Digital Recording on School Property and of School Meetings (new)

• Revises language on parent recording as required under HEA 1285 / I.C. 20-26-5-45

G360 Data Breach and Protection (new)

• Updates language to include reporting requirement to state and others based on recent experiences

H100  School Visitors and Parent-Family Engagement (new)

• Includes new language from SEA 143 / I.C. 31-42 regarding parental right to direct education and parental access to information

Updated Notice of Executive Session Form

• Revised based on changes in HEA 1134 / I.C. 5-14-1.5-6.1

A resolution for an additional appropriation of up to $500,000 from the Rainy Day Fund in your packet.  The additional appropriation is need to cover expenses related to the 2025 THS Reroofing Project until bonds are sold.  Upon the closing of bonds, all appropriated funds will be returned to the Rainy Day Fund.  It is recommended the resolution be approved as written.

Annually the Board of School Trustees must approval the Certified Appraisal Plan.  The appraisal plan meets all the criteria outlined by Indiana State Code I.C. 20-28-11.5-4. There are no changes in the plan from the 2024-2025 plan, except for a SMART Goal pilot.  .

As discussed in today's work session, we considered options for the 2026-2027 Calendar is in your packet.  The TCSC Administration recommends the Asynchronous calendar, which provides for up to three days of asynchronous virtual learning (in addition to three built-in flex days) in the event of inclement weather and aligns with the KASEC Academic Calendar.

September 15:  Professional Learning Experiences

September 1: Labor Day-No School

September 4-6-Tipton Pork Festival

September 9-Monthly Board Meeting-Executive Session to Follow

September 15:  Professional Learning Experiences

(Information Only) Pursuant to IC 20-41-1-8 Treasurer; duties; accurate accounts; reports

Sec. 8. (a) The treasurer shall keep an accurate account of all money received by the collecting authority and expended, showing:

(1) the sources of all receipts;

(2) the purposes for which the money was expended; and

(3) the balance on hand.

A copy of the report, together with all records and files of extracurricular activities, shall be filed as required under section 3 of this chapter.

        (b) However, in a school that has two (2) or more semesters in any one (1) school year, the treasurer of the school shall file a copy of the treasurer's financial report of receipts and disbursements with the township trustee, board of school trustees, or board of school commissioners not more than two (2) weeks after the close of each semester. Records and files of extracurricular activities for the entire school year shall be filed with the last financial semester report of any one (1) school year.

        (c) A copy of the report shall be filed with and kept by the city superintendent having jurisdiction and the county superintendent where the superintendent has jurisdiction.

        (d) The records under this section shall be kept for five (5) years, after which they may be destroyed.

There is no action required. These reports are being filed with the Board of School Trustees as required.