TCSC School Board Meeting

Blue Devil Bash

Assistant Superintendent, Scott Jaworski
Director of Food Service, Adam Proulx
Director of Technology, Steven Gingerich

For June, we ended the month with balances as follows:

Education Fund - $681,284.13
Operations Fund - $1,855,241.16
Debt Service - $781,842.89
Rainy Day Fund - $2,216,505.26

The remainder of the Spring Property Taxes and our June FIT, CVET, and License Excise distributions were received on June 28th and split between Operations and Debt Service as:

Operations - $410,374.59
Debt – $383,803.77

We made our debt service payments by June 30th in the amount of $1,526,272.25. Our next payments will be due by December 31st.

All grants have been worked and submitted for reimbursement to date. The finance office has been busy all summer long. Some of the projects we’ve been working on or have on our radar include:

• DLGF Pre-Budget (6/30)
• Special Education Maintenance of Effort Calculations (7/15)
• Food Service Etrition & Other Training – Point of Sale & F/R Meal Application, etc. (7/17 & 18)
• Health Insurance Open Enrollment – Meeting (7/22)
• Various ESSER Grant Monitoring and Data Reports (7/24)
• Fiscal Year-End Duties (7/30)
• Form 9 (7/30)
• Supplemental Financial Data Procedures (7/30)
• Collective Bargaining Reporting (7/30)
• ISTA Information Requests (8/2)
• Budget Drafting – July & August (our DLGF rep meeting is scheduled for 8/9)
• Annual Financial Report (due 8/29)
• Food Service Annual Financial Report (8/29)

In your packet are updates to the wellness, food service, meal charge, and wireless communication device policies for your consideration and approval on second reading.  

In June, a fund transfer was requested to balance out the prepaid meal lunch fund (8400) to accurately reflect the June 30, 2024 balance at that time.   A fund transfer from Operations to the Prepaid Meal Fund was approved for $8,456.79.  However, cafeteria staff received more payments in June which changed the target balance in the prepaid meal fund and reduced the amount we needed to transfer from Operations to the Prepaid Meal Fund to $8,317.34.  The resolution in your board packet allows for this amended transfer.

In your packet is the Joint Services Agreement between Kokomo Area Special Education Cooperative (KASEC) and five other school districts that include Tipton Community School Corporation.  Each school district must approve the joint services agreement annually.

The following policies are being presented today for first reading and discussion.  No action is necessary at today's meeting.  

In your packet is a resolution allowing the use of EventLink to pay athletic officials.  The administration will establish internal controls that comply with the Indiana State Board of Accounts rules and regulations to use electronic payment systems.  

As part of the TMS Renovation Project, new furniture has been ordered and should arrive next few days.  We've contracted with a salvage company and all the metal from the old furniture will be recycled (this will cover the cost of our dumpsters for non recyclable materials) and will need to be declared surplus.   In addition, parts of The Inferno floor, that we plan to sell during our "Silent Auction" later this month as need to be declared surplus. 

Annually the Board of School Trustees is asked to rollover administrative contracts for an additional year.  All administrators listed have been rated effective or highly effective during the 2023-2024 school year.  It is recommended that administrative contracts be extended an additional year – through 2025-2026.   Administrator salaries will be adjusted after approval of the new collective bargaining agreement.

The Director of Facilities, Eric Johnson, serves in a managerial position where he supervises all building custodians and the corporation mechanic.  Since he is in a supervisory role where he recommends hiring and termination of employees, as well as the evaluation of approximately 12 employees annually.  A transition to salary from hourly pay makes sense both financial and legally for TCSC, and follows precedent established with other TCSC roles.  It is recommended the Director of Facilities transition to a salaried non certified managerial role.

The purpose of this document is to outline the responsibilities of the identified agencies in the collaborative provision of services to preschool children, ages 3-5, who are eligible to participate in the Kokomo School Corporation Head Start Program.   TCSC as well as other KASEC schools must approve this memorandum annually.  The document has been through the approval process for Kokomo School Corporation's board of trustees.

Next Advisory Committee Meeting is September 16-Personnel/Business Affairs

July 22:  Building Admin Return

July 23-24:  New Teacher/Staff Orientation

July 29-30:  Admin Retreat 

July 31 - August 1:  Summer Academy

August 7:  First teacher work day/Blue Devil Bash

August 8:  District PD Day

August 9:  First student day

August 13:  Monthly Board Meeting