TCSC School Board Meeting

Bryce Silvey and SRO Dave Maddox for the All Pro Dad initiative at TCSC by Rob Cochrane

Tipton Motorsports Club and Mr. Case - Third Place Finish at the EV Grand Prix by Craig Leach

Mrs. Keogh & Students for the Great Towns Initiative Essays "If These Walls Could Talk" by Craig Leach

Tamra Smelser, Jamie Chevillet, Darin Pratt, Missy Stone, Martha Burris, and Jodi Hettinger; TMS Special Education Team by John Ayars

 

Mr. Jaworski school data presentation.

Assistant Superintendent, Scott Jaworski
Director of Food Service, Adam Proulx
Director of Technology, Steven Gingerich

For April, we ended the month with balances as follows:

Education Fund - $474,154.24
Operations Fund - $404,874.32
Debt Service - $240,323.06
Rainy Day Fund - $2,253,080.26

Regarding the Education Fund, the DOE reconciled our February ADM count resulting in a decrease in our monthly basic tuition support payments from April – June. Our October ADM count was 1388 and our February count was 1384.

Operations Revenue: Interest came in at $63,334.66 and other revenues from solar and miscellaneous reimbursements totaled $2,836.43.

We have requested an advance on the Spring tax settlement so we should have some of those revenues in by May 22nd and the remainder by June 21st.

The circuit breaker report reflecting actual property tax cap loss came in at $525,485 instead of $568,000 which the DLGF originally estimated last year when preparing the budget.

The following policies are being presented for first reading this evening. These policies will be presented again at our next meeting for second reading and approval. No action is necessary at this time.

Policy 0164 - Notice of Meetings (New) This policy has been added to consolidate meeting notice material for ease of use and clarity. It combines material from 0165.1 - Notice of Regular Meetings, 0165.2 Notice of Special Board Meetings, 0165.3 Notice of Emergency Meetings, and 0165.4 - Notice Requirements Established by Other Statutes.

Policy 0164.1 - Regular Meetings (Rescind) This bylaw has been rescinded and its content consolidated at Policy 0165 - Meetings.

Policy 0164.2 - Special Meetings (Rescind) This bylaw has been rescinded and its content consolidated at Policy 0165 - Meetings.

Policy 0164.3 - Emergency Meetings (Rescind) This bylaw has been rescinded and its content consolidated at Policy 0165 - Meetings.

Policy 0164.5 - Member Participation in Meetings Through Electronic Means of Communications (Rescind) This bylaw has been rescinded and its content consolidated at Policy 0165 - Meetings.

Policy 0164.6 - Meetings During Declared Disaster Emergencies (Rescind) This bylaw has been rescinded and its content consolidated at Policy 0165 - Meetings.

Policy 0165 - Meetings (Replacement) This Bylaw has been replaced with consolidated content regarding board meetings formerly found at Bylaw 0164.1 - Regular Meetings, Bylaw 0164.2 - Special Meetings, Bylaw 0164.3 - Emergency Meetings, Bylaw 0164.4 - Meeting of the Board Defined, Bylaw 0164.5 - Member Participation in Meetings Through Electronic Means of Communication, Bylaw 0164.6 - Meetings During Declared Disaster Emergencies, and Bylaw 0165.5 - Series of Meetings. It also clarifies that limitations on attending meetings by means of electronic communication apply to each category of meetings (i.e., 50% of regular meetings, 50% of executive sessions, 50% of work sessions, etc.).

Policy 0165.1 - Notice of Regular Meetings (Rescind) This bylaw has been rescinded, and its material consolidated at Policy 0164 - Notice of Meetings.

Policy 0165.2 - Notice of Special Board Meetings (Rescind)  This bylaw has been rescinded, and its material consolidated at Policy 0164 - Notice of Meetings.

Policy 0165.3 - Notice of Emergency Meetings (Rescind) This bylaw has been rescinded, and its material consolidated at Policy 0164 - Notice of Meetings.

Policy 0165.4 - Notice Requirements Established by Other Statutes (Rescind) This bylaw has been rescinded, and its material consolidated at Policy 0164 - Notice of Meetings.

Policy 0165.5 - Series of Meetings (Gatherings) (Rescind) This bylaw has been rescinded and its content consolidated at Policy 0165 - Meetings.

Policy 1422.01 - Drug-Free Workplace (New) This policy, mirroring existing policies at 3122.01 and 4122.01, has been added to reflect drug-free workplace requirements for Administrators.

Policy 1520.08 - Employment of Personnel for Extracurricular Activities (Revised) This policy has been revised to include sudden cardiac arrest training for a head coach or assistant coach of an athletic activity, marching band leader, a drama or musical leader, or sponsor of an extracurricular activity in which students have an increased risk of sudden cardiac arrest (SEA 369).

Policy 1662.01 - Threatening and/or Intimidating Behavior Toward Staff Members (New)

This policy has been added to reflect that all threats to staff should be reported to the principal and cross-references Policy 2266 - Nondiscrimination on the Basis of Sex in Education Programs or Activities and Policy 3362 Anti-Harassment for investigation of harassment based on a protected class. The language in this policy is shared in Policy 3362.01 and Policy 4362.01.

Policy 3120.08 - Employment of Personnel for Extracurricular Activities (Revised) This policy has been revised to address sudden cardiac arrest training for a head coach or assistant coach of an athletic activity, marching band leader, a drama or musical leader, or sponsor of an extracurricular activity in which students have an increased risk of sudden cardiac arrest (SEA 369).

Policy 3362.01 - Threatening and/or Intimidating Behavior Toward Staff Members (Technical Correction) Change in Template - a "staff member" to "staff members" and "his/her" to "their".

Policy 4120.08 - Employment of Personnel for Extracurricular Activities (Revised) This policy has been revised to address sudden cardiac arrest training for a head coach or assistant coach of an athletic activity, marching band leader, a drama or musical leader, or sponsor of an extracurricular activity in which students have an increased risk of sudden cardiac arrest (SEA 369).

Policy 4362.01 - Threatening and/or Intimidating Behavior Toward Staff Members (Revised) This policy has been added to reflect that all threats to staff should be reported to the principal and cross-references Policy 2266 - Nondiscrimination on the Basis of Sex in Education Programs or Activities and Policy 3362 Anti-Harassment for investigation of harassment based on a protected class. The language in this policy is shared in Policy 1662.01 and Policy 4362.01.

Policy 5340.01 - Student Concussions and Sudden Cardiac Arrest (Revised) This policy has been revised to include drama or music leaders, in accordance with SEA 369. See also, AG 5340.01 Student Concussions and Sudden Cardiac Arrest.

Policy 5350 - Student Suicide Awareness and Prevention (Revised) This policy has been revised to reflect that the parent has a right to review education materials on bullying and suicide prevention.

Policy 5517.01 - Bullying (Revised) In accordance with HEA 1483, we have added provisions that require a school to prioritize the safety of the victim; timetables for reporting of bullying incidents to the parents of both the targeted student and the bully, alleged perpetrator in an expedited manner that is not later than five (5) business days after the incident is reported. Also, The discipline rules must include policies to allow a parent of a child in the Corporation to review any materials used in any bullying prevention or suicide prevention program.

Policy 6320 - Purchasing (Revised) This policy has been revised to provide comprehensive guidance on purchasing and competitive bidding with respect to all supplies and public works projects. To that end, we have also moved material previously found at Board Policy 6320.01 - Purchasing Using Online Reverse Auctions to this code.

Policy 6320.01 - Purchasing Using Online Reverse Auctions (Rescind) The policy has been rescinded and its content moved to Policy 6320 - Purchasing.

Policy 7540.02 - Web Content, Apps and Services (Revised) This policy has been revised to refer to "webpages, websites, and apps and services" and not just to apps and services. In addition, we have omitted the comma after the word "apps"because "apps and services"is a term of art defined in the bylaws. Finally, other language changes remove reference to specified plans to address more generalized language about Corporation plans.

Policy 8210 - School Calendar (Revised)  The policy is being revised to reflect the option of using minutes instead of days to calculate the school calendar. However, please note this is only for Corporations that have requested and been granted a 1003 Flexibility Waiver. Such Corporations should use the newly added option on having been granted the 1003 waiver and then complete the paragraph length of the school year in minutes as opposed to days.

Policy 8452 - Automated External Defibrillators (AED) (Revised) This policy has been revised to include provisions addressing a venue specific emergency action plan. Please also see AG 8452 - Use and Maintenance of Automated External Defibrillators.

Policy 8455 - Coach Training, References, and IHSAA Reporting (Revised) This policy has been revised to address sudden cardiac arrest training for a head coach or assistant coach of an athletic activity, marching band leader, a drama or musical leader, or sponsor of an extracurricular activity in which students have an increased risk of sudden cardiac arrest (SEA 369).

Policy 9130 - Public Complaints and Concerns (Revised) This policy has been revised to provide two options at Level 4, one if the Board offers a hearing and the other if it does not. Additional revisions were made to provide consistency and clarity.

ADMINISTRATIVE GUIDELINES

AG 1521 - Personal Background Checks, References, and Mandatory Reporting (Revised)  This AG has been revised to reflect changes brought forth in SEA 342 impacting criminal history checks, offenses that impact employment, mandatory reporting, and provision of references. It includes the use of third party vendors to complete background checks.

AG 5340.01 - Student Concussions and Cardiac Arrest (Revised) This AG has been revised to add drama and music teachers to the sudden cardiac arrest plan, as required by SEA 369. See also Policy 5340.01 - Student Concussions and Sudden Cardiac Arrest.

AG 5517.01 - Bullying (Revised) The AG has been revised to comply with current statute and reflect your Board policy. See Board Policy - 5517.01 - Bullying for additional details.

AG 8452 - Use and Maintenance of Automated External Defibrillators (Revised)  This AG has been revised to include an optional venue specific emergency action plan, as noted in SEA 369. It now identifies all personnel that must be trained in the use of AEDs. In addition, an option exists to define other personnel the Superintendent requires to attend AED training. For Corporations that select to use the option for developing a venue specific plan for AEDs, a subsection is added to provide more details regarding the plan. See also, Policy 8452 - Automated External Defibrillators (AED).

In accordance with Policy 2510, the Superintendent shall implement administrative guidelines for the selection of curricular materials that include effective consultations with an Advisory Committee of parents and professional staff members at all appropriate levels.  All currently used curricular materials are included with the scope and sequence documents shared with the board on April 26, 2024.  The approval of the scope and sequence documents shall satisfy the school board's oversight of curricular materials for all TCSC students.  All scope and sequence documents will be updated and uploaded to the TCSC website upon approval.  Concerned parents or patrons may complete the Curricular Materials Reconsideration Form, if they deem materials inappropriate, to begin the review process.  We are requesting approval of these documents as written.

Staff handbooks are updated and presented annually for approval by the TCSC Board of School Trustees.  There are no significant changes to any of the staff handbooks.  Approval is recommended for the Handbook for Classified Personnel, Transportation Handbook, and Food Service Staff Handbook.

This resolution from USI Insurance allows TCSC to change to Indiana Public Employees Plan Workers' Compensation Insurance.  This change in plan allows the corporation to save $1,500 on our annual premium.  

In February, the Board of School Trustees approved a Request for Proposals (RFP) for Food Service Management Companies.  The RFP was advertised twice in local publications and by the Indiana Department of Education, and generated interest from four food service management companies.  TCSC received two bids on May 1, at 1:00PM, one from Quest and the other from Aramark.  Both bids were scored using our state approved rubric, with Aramark as the successful bidder.  It is recommended that we accept the bid from Aramark for Food Service Management at TCSC for the 2024-2025 school year.

Aramark Proposal attached here.

We solicited bids for parking lot maintenance, ceiling grid and light fixture replacement, and exterior door management system.  For each project, three bids were solicited.   We had two companies respond for parking lot maintenance; Howard Companies had the successful bid of $79,575.  Three companies responded to ceiling grid and light fixture replacement in the Elementary/Middle School Kitchen (the condition mentioned, but not a violation in our last health department inspection); RL Turner had the successful bid at $36,575.  We will use cafeteria funds to pay for the ceiling replacement.  Four companies responded to replace our exterior door management system.  Our current system is server-based with two separate systems (EL/MS and THS), we want a cloud-based solution that can operate the entire campus.  We've allocated remaining ESSER 3 funds of $55,000 to purchase this system.  We likely need to use some Operation Fund dollars for the entire system.  We have yet to receive the 4th bid,  Dr. Glaze seeks permission to accept the lowest most responsive bid on the behalf of the board.  The three other exterior door bids are in your packet.

In your packet is a Memorandum of Understanding between Tipton Community School Corporation and IU Health for the implementation of the INDEPTH Intervention for Nicotine Dependence: Education,Prevention, Tobacco and Health program.  It is recommended that this MOU be approved as written.

May 20-Facilities and Technology Committee Meeting

May 16-World of Creativity-TMS Art Show 7AM-7PM in the Community Room

May 17-Spring Piano Recital-High School Keyboarding 2PM

May 20-24-THS + TMS Finals Testing

May 22 Wellness Committee Meeting 3:30PM

May 23-PreK Graduation 9:30AM

May 28 TES Student Awards 8:30AM

May 29 Teacher Work Day

May 30 Graduation Practice

May 30-Senior Awards Night @ 7PM

 

June 1-Graduation @ 11am

June 3-First Day of Summer School