TCSC School Board Meeting

Dr. Glaze recognized ten students who earned a perfect score on the IREAD3 assessment.

Mrs. Gena Schultz presented information on "My Closet," which is available to any TCSC students in need.

Director of Student Achievement and Learning, Scott Jaworski
Director of Student Services and Transportation, Shayne Clark
Director of Food Service, Adam Proulx
Director of Technology, Steven Gingerich

With March being a 3-payroll month, we ended the month with balances as follows:

Education Fund - $423,235.22
Operations Fund - $375,619.41
Debt Service - $1,167,344.09
Rainy Day Fund - $2,293,872.35

For the Education fund, expenses exceeded revenue by $399,503.10, while the Operations fund expenses exceeded revenue by $286,007.77. We are continuing to monitor spending very closely.

Operations Revenue: Interest came in at $35,247.76, other revenues from solar, miscellaneous reimbursements from Tipton Community Theatre for facility usage and RL Turner custodial reimbursement for 3rd grade classroom cleaning, and Commerce Bank revenue sharing of $723.57, all totaled $2,762.19, plus $100,000 transfer from education fund to operations.

We're planning to make the greenhouse transfers all prior to 6/30 based on what cash flow looks like. We did receive notice that one of our activity buses on order will be coming in soon (instead of after 6/30 as originally predicted) and we'll have to cut that check upon arrival for $88,383.   We are expecting partial property tax distributions in April, May and spring settlement by mid to late June so that will help with cash flows.

The circuit breaker report reflecting actual property tax cap loss is to be published by the end of April.  When building the budget in 2022 for 2023 the DLGF provides an estimated figure based on data they have available at the time. Our estimated loss was calculated at $684,850. If the loss comes in higher than expected, we’ll have to scale back appropriation/spending and if the loss comes in lower or on point, no adjustments need to be made other than monitoring revenues as always.  Actual property tax cap loss last year was $492,265.44.

As a side note, we received our invoice from State Board of Accounts on our recent audit for the time period 7/1/20 to 6/30/22.  The invoice totaled $26,939 and we came in under budget.  The county will withhold this amount directly from our property tax proceeds and remit it to SBOA.  We will be seeking to reimburse the operations fund for the portion related to the child nutrition grant audit ($11,268) from the food service fund if the state permits it and funds are sufficient in the 800 school lunch fund to do so.

Bids for fertilization and spraying were advertised and received.  One (1) bid was received.  Last year's accepted pricing, compared to the current bid, is outlined in the recommendation memo. List Lawn Care has been used in the past with the quality of the work and product being very consistent. It is recommended that the Board award the bid for Fertilization and Weed Spraying for two years 2023 and 2024, to List Lawn Care, Inc.

In February, bids were solicited for mill and fill, crack fill and sealing of TCSC parking lots.  Bid specifications included Crack Fill/Mill and Fill for the entire campus.  Sealing for Bus Barn Parking Lot and Bus Barn Road; Middle/High School Back Parking Lots, Elementary Parking Lot, Middle/High School Front Parking Lots and the entire Campus.  We received three bids.  Bid summary is included in your packet.  

For long term planning we ask the Board to approve the 2024-2025 calendar.  Maintaining a two year calendar assists administration in planning instructional goals and allows our families to plan for potential vacations and other activities.  The proposed 2024-2025 calendar is based on a similar structure as our 2022-2023 Academic Calendar.  

In your packet is the School Insurance Summary Review from USI Insurance Services. Our property and casualty is due for renewal April 26, 2023.  We had an 8% increase over last year due to inflation, our recent renovations, and additional employees/buses due to our move to all corporation buses and routes. The overall increase is $13,898 to a grand total of $175,543. It is recommended for Board approval as written.

April 17-Personnel

May 15-Student Achievement

June-Business Affairs

April 17-Personnel Committee Meeting

April 18-iLearn Window Opens

April 20-Tipton Ambassadors-Graduation at 9AM

April 21-eLearning Day for Students

May 5-iLearn Window Closes

May 8-ISBA Spring Regional Meeting 

May 9-Monthly Board Meeting

May 16-Special Board Meeting to approve TMS Project Bids at 5:30PM