Meeting Details
November 10, 2020
6:30pm - 7:30pm
1 hr
Auditorium, Tipton High School, 619 South Main Street, Tipton, IN 46072
Purpose
N/A
1.
Call to Order/Welcome
2.
Pledge of Allegiance
3.
Board Recognition
Nurse Susie-COVID Response Coordinator
Lucy Quigley Girl's Golf State Finalist
Missy Henry-500 Career Wins
8th Place FFA Team, Indiana Livestock Judging Contest, Kenzie Larson, Kenzie Plake, Cooper Alther, Ali Sottong
4.
Approval of Consent Agenda Items
A member of the Board may request any item to be removed from the consent resolution and defer it for a specific action and more discussion. No vote of the Board will be required to remove an item from the consent agenda. A single member's request shall cause it to be relocated as an action item eligible for discussion. Any item on the consent agenda may be removed and discussed as a nonaction item or be deferred for further study and discussion at a subsequent Board meeting if the Superintendent or any Board member thinks the item requires further discussion. (ByLaw 0166.1)
It is recommended that the following Consent Agenda Items be approved:
Approval of the Agenda
Approval of Minutes
- October 13, 2020 Regular Session
Approval of Claims
- Payroll Claims 10.23.2020
- Payroll Claims 11.6.2020
- Accounts Payable Claims November 2020
Approval of Personnel Report
- November 2020
Approval of Field Trips (Overnight and/or Out-of-State)
- None.
Approval to Accept Donations
- None.
5.
Superintendent's Report
- Congratulations to the new school board members and thank you for your service to our board members coming off. You work and commitment to making TCSC better is appreciated!
- New Board Member Orientation hosted by Mike Adamson of IASB. In addition, Gary Plumer and I will host a local meeting to bring new trustees up to speed.
- Congratulations to all of the fall athletic teams at the middle and high school. There were many successes we can be proud of, but more importantly, we can be proud of how our students and coaches and they have handled this very unusual year.
- Congratulations to high school music groups on great concerts last week.
- Congratulations to the our Blue Devil Football team and Coach Tolle on the 2020 sectional title!
5.1
Spotlight on Schools
NWEA Data for Fall of 2020
5.2
Department Reports
Facilities & Transportation, Scott Wessel
Student Services, Shayne Clark
Food Services, Adam Proulx
Technology-Steven Gingerich
5.3
Financial Report
The monthly report for October provides you with a summary of the monthly revenue versus expenditures. For October, our revenue in the education fund was $842,035 we had expenditures of $878,830, giving us a cash balance of $232,340 in the Education Fund. Operation expenditures are $364,664 with a cash balance of $1,087,863. Debt Service has a cash balance of $938,524.
The projections show that we should end the year with a cash balance in the Education Fund of $262,103 since we have limited the transfer amount.
6.
Old Business
7.
New Business
7.1
Consideration to approve Capital Projects Plan and Bus Replacement Plan
The CPF Plan for 2021-2023, and the Bus Replacement Plan for 2021-2025 were presented to the Board in October where permission to advertise these items was given. The CPF Plan, and the Bus Replacement Plan were advertised on the DLGF Website along with the announcement in the local paper of a Public Hearing to be held to receive public comments and input. That Public Hearing was held during the public work session on November 10, 2020 with limited comments being received. Having completed those legal requirements, the CPF Plan for 2021-2023, and the Bus Replacement Plan for 2021-2025 is now presented for Board approval.
7.2
Consideration to approve School Messenger Software
We currently use Apptegy as our mass communication hub and website vendor at a cost of $8,000 per year. School Messenger is the largest mass communication software in the industry and has recently added a school website service. School Messenger software is much more intuitive and will provide us with a more contemporary website at cost of $3,600 annually with a $3,000 one time set up fee.
It is recommended the board of trustees approve School Messenger as our mass communication vendor starting in June 2021.
7.3
Consideration to approve a Memorandum of Understanding between the TEA and TCSC
The TEA and TCSC are discussing multiple options to reduce expenditures in the education fund. One of the options is a retirement incentive for teachers who qualify that would assist in the cost of insurance and/or health care expenses over a two year period. The MOU explains eligibility, which was taken from ARTICLE IX of the current collective bargaining agreement. Language for payment of $13,000 annually for two years to deposit into a 403b, VEBA, or to purchase corporation insurance. With a total cost to the corporation is $130,000 (taken from the Rainy Day Fund) for the package, with a potential annual savings of approximately $450,000.
It is recommended the board of trustees approve the Memorandum of Understanding regarding a retirement incentive between the TEA and TCSC as written.
7.4
Consideration to approve the purchase of right-of-way by the Indiana Department of Transportation
The Indiana Department of the Transportation has undertaken an Asphalt Overlay. Preventive Maintenance, and Auxiliary Lane project for SR 19. The widening of SR 19 makes it necessary to purchase .656 of an acre of new right of way and 1.6 acres of existing right of way from TCSC. Indiana Department of Transportation is prepared to offer $40,775 for the required right of way. Terry Leitner from Leitner and Associates on behalf of the Indiana Department of Transportation, presented an overview of the proposed land purchase during the work session before our meeting.
It is recommended the board of trustees approve the resolution to purchase right of way by the Indiana Department of Transportation as written.
8.
Other Matters to Come Before the Board
8.1
Advisory Committees
November 16-Facilities and Technology Committee, 5:30 PM
December 14-Personnel, 5:30 PM
8.2
Schedule of Events
November 16-Meet and Discuss 3:30 PM
November 18-COVID-19 Task Force Meeting-3:30 PM
November 25-Virtual Learning Day
November 25-27-Thanksgiving Break
December 8-Work Session 5:30 PM and Board Meeting 6:30 PM
9.
Comments from Community
10.
Adjournment
