Meeting Details
October 13, 2020
6:30pm - 7:30pm
1 hr
Auditorium, Tipton High School, 619 South Main Street, Tipton, IN 46072
Purpose
N/A
1.
Call to Order/Welcome
2.
Pledge of Allegiance
3.
Approval of Consent Agenda Items
A member of the Board may request any item to be removed from the consent resolution and defer it for a specific action and more discussion. No vote of the Board will be required to remove an item from the consent agenda. A single member's request shall cause it to be relocated as an action item eligible for discussion. Any item on the consent agenda may be removed and discussed as a nonaction item or be deferred for further study and discussion at a subsequent Board meeting if the Superintendent or any Board member thinks the item requires further discussion. (ByLaw 0166.1)
It is recommended that the following Consent Agenda Items be approved:
Approval of the Agenda
Approval of Minutes
- September 8, 2020 Regular Session
- September 22, 2020 Executive Session
- October 8, 2020 Executive Session
Approval of Claims
- Payroll Claims September 11, 2020
- Payroll Claims September 25, 2020
- Payroll Claims October 9, 2020
- Accounts Payable Claims October, 2020
Approval of Personnel Report
- October 2020
Approval of Field Trips (Overnight and/or Out-of-State)
- None.
Approval to Accept Donations
- $3,000.00 donation from Community Fellowship Church for Charitable Lunch Account
4.
Superintendent's Report
Flu Shots-October 14 (paying for those who do not have our insurance)
Virtual Parent Teacher Conferences this week-TES
Fall Break 10/21-10/23-Oct 10/21 eLearning Day
Activity Bus Fire and Replacement
Nurse Susie-COVID Response Coordinator
Lucy Quigley Girl's Golf State Finalist, Missy Henry-500 Career Wins, and FFA will be honored next month
Congrats to all athletic teams on a great fall season
NWEA Testing is finishing up-Will share a report next month
4.1
Spotlight on Schools
TES Preschool
4.2
Department Reports
Facilities & Transportation, Scott Wessel
Student Services, Shayne Clark
Food Services, Adam Proulx
Technology, Steven Gingerich
4.3
Financial Report
The monthly report for September provides you with a summary of the monthly revenue versus expenditures. For September, our revenue exceeded expenditures by $46,839 giving us a cash balance of just under $269,141 in the Education Fund. Operation expenditures are $379,332 with a cash balance of $1,445,726. Debt Service has a cash balance of $979,332.
The projections show that we should end the year with a cash balance in the Education Fund of $298,906 since we have limited the transfer amount.
4.4
Other
5.
Old Business
5.1
Consideration to approve the updated Title IX Policy on Second Reading
In July 2020 new policy regarding Title IX - NONDISCRIMINATION ON THE BASIS OF SEX IN EDUCATION PROGRAMS OR ACTIVITIES was made available through NEOLA. This policy is an update and addition to the 1972 Title IX law. This update is primarily for elementary and secondary schools as well as postsecondary institutions and how they must respond to allegations of sexual harassment consistent with Title IX's prohibition against sex discrimination. This policy puts TCSC into compliance with new federal laws.
It is recommended that these policies be approved on Second Reading as presented.
6.
New Business
6.1
Consideration to approve the 2021 budget
The 2021 Budget, the CPF Plan for 2021-2023, and the Bus Replacement Plan for 2021-2025 were presented to the Board last month where permission to advertise these items was given. The Budget, the CPF Plan, and the Bus Replacement Plan were advertised on the DLGF Website along with the announcement in the local paper of a Public Hearing to be held to receive public comments and input. That Public Hearing was held on September 22, 2020 with limited comments being received. Having completed those legal requirements, the 2021 Budget, the CPF Plan for 2021-2023, and the Bus Replacement Plan for 2021-2025 is now presented for Board approval.
6.2
Consideration to approve PAYK12 as electronic payment vendor
PAYK12 is a cloud-based software platform that provides districts and schools one digital hub for managing school payments and funds. Use of this vendor during COVID-19 allows for a touch-less ticketing purchase for events and management of the number tickets sold for the venue. The state board of accounts requires a vendor of this type to be approved by the board of trustees.
It is recommended that the board of trustees approve PAYK12 for electronic payments.
6.3
Consideration to approve school improvement plans for TES, TMS, and THS
Each school is required to develop a School Improvement Plan for accreditation. Those plans, that include specific goals, are to be submitted to IDOE by October 2. Brief overviews of each school's improvement plan are attached below. It is recommended that the Board approve the School Improvement Plans for Tipton Elementary, Tipton Middle and Tipton High Schools.
6.4
Consideration to approve Transversa Bus Routing Software
Transversa is a bus routing software program that will assist us in assigning students to bus routes in a timely basis at the beginning of school year. Transversa operates off our Student Information System, Harmony, assuring bus rider data is up to date. Transversa will also assist TCSC in optimizing our bus routes to improve efficiency. Transversa charges a one time core implementation free of $3,800 plus an annual cost of $2,625 compared to a $5,000 annual cost for our current software.
It is recommended the board approve the three year contract with Transversa for bus routing software.
7.
Other Matters to Come Before the Board
7.1
Advisory Committees
October 19, Business Affairs
November 16, Facilities/Technology
December 14, Personnel
7.2
Schedule of Events
October 14, Flu Shots for All Staff-2-4:30
October 19, Business Affairs Committee-5:30PM
October 21, Fall Break Begins (Virtual Make-up Day)
October 22-23, Fall Break
November 1, Daylight Saving Time Ends
November 6, eLearning Professional Development Day
8.
Comments from Community
9.
Adjournment
