Meeting Details
March 10, 2020
6:30pm - 7:30pm
1 hr
Administration Office, 1051 S Main St, Tipton, IN 46072
Purpose
N/A
1.
Call to Order/Welcome
2.
Pledge of Allegiance
3.
Approval of Consent Agenda Items
A member of the Board may request any item to be removed from the consent resolution and defer it for a specific action and more discussion. No vote of the Board will be required to remove an item from the consent agenda. A single member's request shall cause it to be relocated as an action item eligible for discussion. Any item on the consent agenda may be removed and discussed as a nonaction item or be deferred for further study and discussion at a subsequent Board meeting if the Superintendent or any Board member thinks the item requires further discussion. (ByLaw 0166.1)
It is recommended that the following Consent Agenda Items be approved:
Approval of the Agenda
Approval of Minutes
- February 11, 2020 Regular Session
- February 25, 2020 Executive Session
- March 4, 2020 Executive Session
- March 5, 2020 Executive Session
- March 7, 2020 Executive Session
Approval of Claims
- Payroll Claims February 14, 2020
- Payroll Claims February 28, 2020
- Accounts Payable Claims
Approval of Personnel Report
Approval of Field Trips (Overnight and/or Out-of-State)
- THS Band to St. Louis MO, March 27-29, 2020.
- THS National Art Honor Society to Chicago, IL, April 24, 2020.
- TMS 8th Grade to Washington, DC, April 7-11, 2021.
Approval to Accept Donations
4.
Superintendent's Report
4.1
National Art Honor Society
March is National Youth Art Month.
4.2
Department Reports
Facilities & Transportation, Scott Wessel
Student Services, Shayne Clark
Food Services, Adam Proulx
Technology, Steven Gingerich
4.3
Financial Report
The February Report provides the revenue and expenditures from the Education Fund. For February, the expenditures exceeded the revenue by over $36,000. This is due in part because the salaries expenses are more than expected. We have sizable cash balances in Debt Service ($1,127,012) and Operations ($1,818,100). With the excess expenditure in the Education Fund, we will need to watch this in the upcoming months. We may need to move some funds from the Rainy Day Fund to cover this fund. This has been expected.
4.4
Other
- Update on Coronavirus plans at TCSC.
- Update on communication consultant's activities.
5.
Old Business
5.1
Consideration to approve various board policies on Second Reading
A number of Board Policies have been submitted for revisions that were considered last month on First Reading. Many of these are based on new state laws. Others are to refine or clarify policies and procedures. They are presented now for approval on Second Reading. It is recommended that the Board approve the policy changes as presented on Second Reading.
6.
New Business
6.1
Consideration to approve the pursuing the purchase of and installation of a used green house.
We are looking at the possibility of purchasing a used greenhouse from Bona Vista for $2500. To bring it to Tipton, we would need to have a concrete pad/foundation, as well as connecting with utilities (water, electric, sewage, gas). The actual costs for the installation have not yet been established but is estimated to be around $15,000 (high end). Initial plans are to locate the greenhouse on the east side of the building, south of the THS Swimming Pool. This will need to be checked to insure that it is the best location based on utilities availability. It is recommended that corporation proceed with the purchase and installation of the greenhouse on school property. The board will be kept informed as to the plans and costs for the installation.
6.2
Consideration to approve lease with Apple, Inc. for student laptop computers
It is recommended that the lease with Apple to purchase 265 MacBook Air laptops be approved. This is a four-year lease as we have done in the past. The total amount of the lease is $188,150 at 0.9% financing. This also reflects a $31,535 discount from Apple. These new devices will be distributed to students in grades 9 and 6 in the fall of this year. It is recommended that the lease with Apple, Inc for the 2020-2021 student laptop computers.
6.3
Consideration to approve lease with Apple, Inc. for staff laptop computers
The Apple laptops currently used by the certified staff are in need of being replaced. The current devices being used were purchased in 2012 and 2014. We have two options:
- These devices can be purchase on a 4-year lease similar to what we do with the student devices at a cost of $114,600, or
- These devices can be purchased outright at a cost of $112,680.
It is recommended that we take the second option for the purchase of the laptops for staff.
7.
Other Matters to Come Before the Board
7.1
Advisory Committees
- March 16 - Personnel Advisory Committee
- April 20 - Business Affairs Advisory Committee
- May 18 - Facilities & Technology Advisory Committee
- June 15 - Personnel Advisory Committee
- July 20 - Business Affairs Advisory Committee
7.2
Schedule of Events
- March 16, Personnel Committee, 5:30
- March 21, 3rd Housed Session, 11:00
- March 27-April 3, Spring Break
- April 13, Tipton Academy
- April 14, School Board Meeting 6:00/6:30
- April 20, Business Affairs Committee, 5:30
8.
Comments from Community
9.
Adjournment
