TCSC Board Meeting - September 10, 2019

Tipton Middle School - Mentoring Program, Ken Ehman

Facilities & Transportation, Scott Wessel
Student Services, Shayne Clark
Food Services, Adam Proulx
Technology, Steven Gingerich

The monthly report for August provides you with a summary of the monthly revenue versus expenditures. For July, our expenditures exceeded the revenue by $271,000, giving us a cash balance of just under $750,000 in the Education Fund. The increase expenditure was becuase of the third payroll made in August. The other funds listed in the middle of the page include Debt Service with a cash balance of $1,424,857, and the Operations Fund with a cash balance of $2,833,931 (having receiving the tax draw for June). The year-to-date interest at 1st Farmers is $122,478. The projections show that we should end the year with a cash balance in the Education Fund of $583,493.

• We have received preliminary notice that we have been awarded $58,193 from the Indiana Department of Homeland Security Grant Secured School Safety Grant.  This will help fund the SRO position.
• The official ADM count will be taken this Friday, September 13. Based on enrollment numbers last Friday, we are at 1489 students. We had projected 1490  students and the McKibben Report forecast 1480 students. We are down 43 students from where we were last fall. We are attempting to make contact with those families who have left Tipton for various reasons.
• Tipton hosted its first First Responder Friday last week. We had a number of First Responder accept our invitation to have lunch with students.  This event will take place the first Friday of each month during the school year.
• We commend the various school groups that helped with this year's Tipton County Pork Festival.  There were a number of student groups volunteering their time to help with this community activity.
• iLEARN Scores.  We received the results of last spring ILEARN state assessment last week.  As has been noted in various media outlets, the scores are down considerably throughout the state a s a result of this NEW assessment.  It is not possible to compare the ILEARN scores with the ISTEP scores.  The schools are in the initial stages of analyzing the scores and incorporating information into their School Improvement Plans.

A number of Board Policies have been submitted for revisions that were considered last month on First Reading.  Many of these are based on new state laws. Others are to refine or clarify policies and procedures. It is recommended that the Board approve the policy changes as presented on Second Reading.

The 2020 Budget, the CPF Plan for 2020-2022, and the Bus Replacement Plan for 2020-2024 were presented to the Board last month where permission to advertise these items was given.  The Budget, the CPF Plan, and the Bus Replacement Plan were advertised in the local paper along with the announcement of a Public Hearing to be held to receive public comments and input.  That Public Hearing was held on August 27, 2019 with limited comments being received. Having completed those legal requirements, the 2020 Budget, the CPF Plan for 2020-2022, and the Bus Replacement Plan for 2020-2024 is now presented for Board approval.

It is recommended that the Board approve the Capital Projects Plan (CPF) for 2020-2022.

It is recommended that the Board approve the Bus Replacement Plan for 2020-2024.

This resolution authorizes the Treasurer of Tipton Community School Corporation to transfer the amount of $115,578 each month (14%) from the Education Fund to the Operations Fund, to reimburse the Operations Fund for expenses that are not allocated to student instruction and learning under IC 20-42.5 for the period of one year (January 2020 through December 2020).  It is recommended that the Board approve the Resolution to make monthly transfers during 2020 from the Education Fund to the Operations Fund.

The Corporation’s budget appropriation and revenues must balance, and it is possible that not all of the 2019 Budget appropriations may be expended.  This Resolution would authorize the Superintendent to reduce appropriations from the 2019 Budget in any or all funds as necessary to help achieve a balanced budget for 2020  If this balance cannot be fully achieved by reducing the 2019 appropriations, then the Superintendent is further authorized to reduce the proposed 2020 appropriations in any or all funds as appropriate and necessary to achieve a balanced 2019 budget.

The Budget Goals for 2020 were presented to the Board last month and can be found on page 6 of the Budget Overview.

New in 2019, HEA 1001 requires the governing body of each school corporation after July 1, 2019, and before October 1, 2019, to hold a public meeting to determine: (1) the dollar amount of the reduction in the school corporation's employer contribution rate; and (2) the actions the governing body of the school corporation intends to take with that amount.

Based on the teachers employed during the 2019-2020 school year, we are estimating a savings of $77,040. It is recommended that this savings be applied towards teacher salaries.

TCSC is again asking the School Board to approve up to four (4) days that may be used as eLearning Days in case of inclement weather during the 2019-2020 school year.  This would be in addition to those eLearning Days previously approved for professional development. While such days were approved last year, four days were actually used.  The implementation plan is attached.

• September 11 - Send notice to paper
• September 18 - Letter of Interest Due
• September 19 - Executive Session

• September 16, Personnel Advisory Committee
• October 14, Business Affairs Advisory Committee
• November 18, Facilities/Technology Advisory Committee

• September 13, ADM Count Day
• September 16, eLearning Day
• September 17, Tipton County Career Fair
• September 17, Constitution Day
• September 27-29, TCT's Noises Off
• Sept 30 – Oct 1, ISBA State Conference
• October 8, School Board Meeting