Meeting Details
February 12, 2019
6:30pm - 6:45pm
15 min
Administration Office, 1051 S Main St, Tipton, IN 46072
Purpose
N/A
1.
Call to Order/Welcome
2.
Pledge of Allegiance
3.
Approval of Consent Agenda Items
A member of the Board may request any item to be removed from the consent resolution and defer it for a specific action and more discussion. No vote of the Board will be required to remove an item from the consent agenda. A single member's request shall cause it to be relocated as an action item eligible for discussion. Any item on the consent agenda may be removed and discussed as a nonaction item or be deferred for further study and discussion at a subsequent Board meeting if the Superintendent or any Board member thinks the item requires further discussion. (ByLaw 0166.1)
It is recommended that the following Consent Agenda Items be approved:
Approval of the Agenda
Approval of Minutes
- Executive Session January 8, 2019
- Regular Meeting January 8, 2019
- Board of Finance January 8, 2019
Approval of Claims
- Payroll Claims January 18, 2019
- Payroll Claims February 1, 2019
- Accounts Payable Claims
Approval of Personnel Report
- February 2019
Approval of Field Trips (Overnight and/or Out-of-State)
- 8th Grade Trip to Chicago, May 20, 2019 (replaces trip to King's Island)
Approval to Accept Donations
- February NONE
4.
Public Hearing - Additional Appropriations, Rainy Day Fund
Each year the administration asks for additional appropriations from the Rainy Day Fund. In order to spend money from the Rainy Day Fund, it must be appropriated and this is the process to make it happen. The Rainy Day Fund can be used only in case of emergencies and although we do not expect and do not hope to have to use those funds, it is important to appropriate the funds in case an emergency should arise. Emergencies are defined by a Board resolution as either a reduction in revenues or an increase in expenditures that was unexpected and could not have been predicted. As required, these additional appropriations were advertised and this public hearing is being held for that purpose.
5.
Superintendent's Report
5.1
Spotlight on Schools
TMS - Ag Education, Mrs. Hartley
5.2
Department Reports
- Facilities & Transportation, Scott Wessel
- Student Services, Staci Eller
- Food Services, Adam Proulx
- Technology
5.3
Financial Report
This is the first month in reporting on the budget with the newly established funds. As such, we are still working out a new system or method of reporting. This month's report will look a bit different than in the past since it's difficult to compare the Education Fund with what was the General Fund used in the past.
The January Report provides the revenue and expenditures from the Education Fund. This includes the transfers that are noted at the bottom of the report. The report also provides the cash balances for the Operations Fund and the Rainy Day Fund. The interest earned from our accounts at First Farmers for January is almost $15,000. We will continue to work and refine the reporting with the new budgets for 2019.
5.4
Other
- AdvancED Engagement Review
- State Board of Account (SBOA) Audit, 2016-2018
- FFA Breakfast, February 21 @6:45 AM
- Calendar Adjustments from cancellations
- Presidents' Day, February 18
- End of 3rd Grading Period, March 11
- Tuesday, May 21 (last day), Teacher Work Day, May 22
6.
Old Business
6.1
Consideration to approve revisions to Board Policies on Second Reading.
A number of Board Policies have been submitted for consideration. Some of these are new others are revision that are based on new state laws or federal regulations. Others are to refine or clarify policies and procedures. It is recommended that the Board approve the policy changes on Second Reading.
7.
New Business
7.1
Consideration to approve the additional appropriations from the Rainy Day Fund.
It has been advertised and a Public Hearing has been held for the purpose of appropriating $800,000 from the Rainy Day Fund. This will simply give the Board permission to spend these funds. Before any expenditure from the Rainy Day Fund is made, the Board will first have to consider an emergency for their use and then approve the expenditure. It is recommended that the Board approve the resolution to approve the additional appropriation of $800,000 from the Rainy Day Fund.
7.2
Consideration to enter an agreement with Five-Star Technologies for technology services.
It is recommended that TCSC employ the services of Five Star Technologies. Five-Star is an Indiana-based company (Scottsburg) that provides a multitude of services to schools throughout the state. Their services would include support in engineering, infrastructures, innovation, and professional development.
7.3
Consideration to make pay adjustments for selected staff members
With recent vacancies, we have looked at how we might re-organize some of these positions in the Technology and Maintenance Departments. With the approval of Five-Star, it is recommended that we adjust the pay of the Technology Staff. Recommendation for temporary adjustments to the maintenance staff are being made. In addition, it is recommended that Mr. Steven Thompson be given the responsibilities of pool maintenance with additional compensation.
7.4
Consideration to approve changes in Title staffing.
The Board has a recommendation for making some reassignments in the Title programs effective with the 2019-2020 school year. This would assign Mrs. Lamb and Miss Dunham (one-half time) in the Title I Program. Miss Dunham would remain with the Title III Program. Mrs. Lamb would also work with the dyslexia screening, which is a new mandate from the state. It is recommended that the Board approve these changes in assignments.
7.5
Consideration to approve additional eLearning Days for inclement weather
With this year's winter, we have already used the four eLearning Day previously approved to use for inclement weather. It is recommended that up to an additional four days be approved for the remainder of the school year.
8.
Other Matters to Come Before the Board
8.1
Advisory Committees
- February 18, Facilities & Technology
- March 18, Personnel
- April 15, Business Affairs
8.2
Schedule of Events
- February 18, President’s Day – School In Session
- February 22-24, TCT's Seussical, Jr.
- March 11, End of 3rd 9-weeks
- March 12, Board Meeting, 5:30/6:30
- March 25-29, Spring Break
- April 8, eLearning Day
- April 9, Board Meeting, 5:30/6:30
- May 14, Board Meeting, 5:30/6:30
- May 21, End of 4th 9-weeks
- May 22, Teacher Work Day
- May 25, Graduation
- May 27, Memorial Day
9.
Comments from Community
10.
Adjournment
