TCSC School Board Meeting

Joel Larrison, TES Assistant Principal - Nominated by Brian Johnson

Braxton Johnson-Extra Mile Award - Nominated by Brian Johnson

Zoie McMahon-Kind Kid Award - Nominated by Brian Johnson

Lily Watson-PRIDE Award - Nominated by Brian Johnson

Cooper Altherr-13th Place 300M Hurdles - Nominated by Craig Leach

Caleb Farr-6th Place Pole Vault - Nominated by Craig Leach

Gavin Hare-2nd Place Overall Golf Sectional - Nominated by Craig Leach

Assistant Superintendent, Scott Jaworski
Director of Food Service, Adam Proulx
Director of Technology, Steven Gingerich

For May, we ended the month with balances as follows:

Education Fund - $585,269.85
Operations Fund - $1,681,952.63
Debt Service - $1,924,311.37
Rainy Day Fund - $2,253,080.26

We secured an advance draw on property taxes from the county. We received $1,738,554.21 for operations and $1,683,988.31 for debt service. Interest came in at $42,495.55. I’ll report in July on the remainder of the tax revenues to be received in June (FIT, CVET, License Excise, etc.).  We will make our first debt service payments of the year by the end of June. 

The following policies are being presented for second reading and approval this evening. Recommended updates in PO 1520.08, 3120.08, and 4120.08 from the May meeting regarding annual Title IX training for head and assistant coaches in grade 5-12 are included in your packet.  

Policy 0164 - Notice of Meetings (New) This policy has been added to consolidate meeting notice material for ease of use and clarity. It combines material from 0165.1 - Notice of Regular Meetings, 0165.2 Notice of Special Board Meetings, 0165.3 Notice of Emergency Meetings, and 0165.4 - Notice Requirements Established by Other Statutes.

Policy 0164.1 - Regular Meetings (Rescind) This bylaw has been rescinded and its content consolidated at Policy 0165 - Meetings.

Policy 0164.2 - Special Meetings (Rescind) This bylaw has been rescinded and its content consolidated at Policy 0165 - Meetings.

Policy 0164.3 - Emergency Meetings (Rescind) This bylaw has been rescinded and its content consolidated at Policy 0165 - Meetings.

Policy 0164.5 - Member Participation in Meetings Through Electronic Means of Communications (Rescind) This bylaw has been rescinded and its content consolidated at Policy 0165 - Meetings.

Policy 0164.6 - Meetings During Declared Disaster Emergencies (Rescind) This bylaw has been rescinded and its content consolidated at Policy 0165 - Meetings.

Policy 0165 - Meetings (Replacement) This Bylaw has been replaced with consolidated content regarding board meetings formerly found at Bylaw 0164.1 - Regular Meetings, Bylaw 0164.2 - Special Meetings, Bylaw 0164.3 - Emergency Meetings, Bylaw 0164.4 - Meeting of the Board Defined, Bylaw 0164.5 - Member Participation in Meetings Through Electronic Means of Communication, Bylaw 0164.6 - Meetings During Declared Disaster Emergencies, and Bylaw 0165.5 - Series of Meetings. It also clarifies that limitations on attending meetings by means of electronic communication apply to each category of meetings (i.e., 50% of regular meetings, 50% of executive sessions, 50% of work sessions, etc.).

Policy 0165.1 - Notice of Regular Meetings (Rescind) This bylaw has been rescinded, and its material consolidated at Policy 0164 - Notice of Meetings.

Policy 0165.2 - Notice of Special Board Meetings (Rescind)  This bylaw has been rescinded, and its material consolidated at Policy 0164 - Notice of Meetings.

Policy 0165.3 - Notice of Emergency Meetings (Rescind) This bylaw has been rescinded, and its material consolidated at Policy 0164 - Notice of Meetings.

Policy 0165.4 - Notice Requirements Established by Other Statutes (Rescind) This bylaw has been rescinded, and its material consolidated at Policy 0164 - Notice of Meetings.

Policy 0165.5 - Series of Meetings (Gatherings) (Rescind) This bylaw has been rescinded and its content consolidated at Policy 0165 - Meetings.

Policy 1422.01 - Drug-Free Workplace (New) This policy, mirroring existing policies at 3122.01 and 4122.01, has been added to reflect drug-free workplace requirements for Administrators.

Policy 1520.08 - Employment of Personnel for Extracurricular Activities (Revised) This policy has been revised to include sudden cardiac arrest training for a head coach or assistant coach of an athletic activity, marching band leader, a drama or musical leader, or sponsor of an extracurricular activity in which students have an increased risk of sudden cardiac arrest (SEA 369).

Policy 1662.01 - Threatening and/or Intimidating Behavior Toward Staff Members (New)

This policy has been added to reflect that all threats to staff should be reported to the principal and cross-references Policy 2266 - Nondiscrimination on the Basis of Sex in Education Programs or Activities and Policy 3362 Anti-Harassment for investigation of harassment based on a protected class. The language in this policy is shared in Policy 3362.01 and Policy 4362.01.

Policy 3120.08 - Employment of Personnel for Extracurricular Activities (Revised) This policy has been revised to address sudden cardiac arrest training for a head coach or assistant coach of an athletic activity, marching band leader, a drama or musical leader, or sponsor of an extracurricular activity in which students have an increased risk of sudden cardiac arrest (SEA 369).

Policy 3362.01 - Threatening and/or Intimidating Behavior Toward Staff Members (Technical Correction) Change in Template - a "staff member" to "staff members" and "his/her" to "their".

Policy 4120.08 - Employment of Personnel for Extracurricular Activities (Revised) This policy has been revised to address sudden cardiac arrest training for a head coach or assistant coach of an athletic activity, marching band leader, a drama or musical leader, or sponsor of an extracurricular activity in which students have an increased risk of sudden cardiac arrest (SEA 369).

Policy 4362.01 - Threatening and/or Intimidating Behavior Toward Staff Members (Revised) This policy has been added to reflect that all threats to staff should be reported to the principal and cross-references Policy 2266 - Nondiscrimination on the Basis of Sex in Education Programs or Activities and Policy 3362 Anti-Harassment for investigation of harassment based on a protected class. The language in this policy is shared in Policy 1662.01 and Policy 4362.01.

Policy 5340.01 - Student Concussions and Sudden Cardiac Arrest (Revised) This policy has been revised to include drama or music leaders, in accordance with SEA 369. See also, AG 5340.01 Student Concussions and Sudden Cardiac Arrest.

Policy 5350 - Student Suicide Awareness and Prevention (Revised) This policy has been revised to reflect that the parent has a right to review education materials on bullying and suicide prevention.

Policy 5517.01 - Bullying (Revised) In accordance with HEA 1483, we have added provisions that require a school to prioritize the safety of the victim; timetables for reporting of bullying incidents to the parents of both the targeted student and the bully, alleged perpetrator in an expedited manner that is not later than five (5) business days after the incident is reported. Also, The discipline rules must include policies to allow a parent of a child in the Corporation to review any materials used in any bullying prevention or suicide prevention program.

Policy 6320 - Purchasing (Revised) This policy has been revised to provide comprehensive guidance on purchasing and competitive bidding with respect to all supplies and public works projects. To that end, we have also moved material previously found at Board Policy 6320.01 - Purchasing Using Online Reverse Auctions to this code.

Policy 6320.01 - Purchasing Using Online Reverse Auctions (Rescind) The policy has been rescinded and its content moved to Policy 6320 - Purchasing.

Policy 7540.02 - Web Content, Apps and Services (Revised) This policy has been revised to refer to "webpages, websites, and apps and services" and not just to apps and services. In addition, we have omitted the comma after the word "apps"because "apps and services"is a term of art defined in the bylaws. Finally, other language changes remove reference to specified plans to address more generalized language about Corporation plans.

Policy 8210 - School Calendar (Revised)  The policy is being revised to reflect the option of using minutes instead of days to calculate the school calendar. However, please note this is only for Corporations that have requested and been granted a 1003 Flexibility Waiver. Such Corporations should use the newly added option on having been granted the 1003 waiver and then complete the paragraph length of the school year in minutes as opposed to days.

Policy 8452 - Automated External Defibrillators (AED) (Revised) This policy has been revised to include provisions addressing a venue specific emergency action plan. Please also see AG 8452 - Use and Maintenance of Automated External Defibrillators.

Policy 8455 - Coach Training, References, and IHSAA Reporting (Revised) This policy has been revised to address sudden cardiac arrest training for a head coach or assistant coach of an athletic activity, marching band leader, a drama or musical leader, or sponsor of an extracurricular activity in which students have an increased risk of sudden cardiac arrest (SEA 369).

Policy 9130 - Public Complaints and Concerns (Revised) This policy has been revised to provide two options at Level 4, one if the Board offers a hearing and the other if it does not. Additional revisions were made to provide consistency and clarity.

ADMINISTRATIVE GUIDELINES

AG 1521 - Personal Background Checks, References, and Mandatory Reporting (Revised)  This AG has been revised to reflect changes brought forth in SEA 342 impacting criminal history checks, offenses that impact employment, mandatory reporting, and provision of references. It includes the use of third party vendors to complete background checks.

AG 5340.01 - Student Concussions and Cardiac Arrest (Revised) This AG has been revised to add drama and music teachers to the sudden cardiac arrest plan, as required by SEA 369. See also Policy 5340.01 - Student Concussions and Sudden Cardiac Arrest.

AG 5517.01 - Bullying (Revised) The AG has been revised to comply with current statute and reflect your Board policy. See Board Policy - 5517.01 - Bullying for additional details.

AG 8452 - Use and Maintenance of Automated External Defibrillators (Revised)  This AG has been revised to include an optional venue specific emergency action plan, as noted in SEA 369. It now identifies all personnel that must be trained in the use of AEDs. In addition, an option exists to define other personnel the Superintendent requires to attend AED training. For Corporations that select to use the option for developing a venue specific plan for AEDs, a subsection is added to provide more details regarding the plan. See also, Policy 8452 - Automated External Defibrillators (AED).

In your packet are updated student handbooks for the 2024-2025 school year.  All handbooks have been updated to meet new legislative requirements from the Indiana General Assembly.  One document in memo form as changes for this year and the second is the complete handbook.  It is our recommendation to approve the handbooks as written.

In your packet are updated teacher/staff handbooks for the 2024-2025 school year.  One document in memo form as changes for this year and the second is the complete handbook.  It is our recommendation to approve the handbooks as written.

 

In your packet are updates to the wellness, food service, meal charge, and wireless communication device policies for your consideration on first reading.  No board action is necessary.

The DLGF requires annual approval of the Budget Calendar by the Board of Trustees.  The 2025 Budget Calendar is in your packet and includes the dates for the Public Hearing on September 24 and final approval on October 8, 2024. 

Using the DOE Paid Lunch Equity Tool TCSC's range of increase for the 2024-2025 School Year is ten cents to forty-five cents.   Historically, TCSC has always used the lowest recommended cost increase, so not to create a hardship on parents and guardians.  A ten cent increase will result in these cost changes per tray for High School to $3.30; Middle School to $3.00; and Elementary School to $2.90 effective August 9, 2024.  We are recommending a ten cent increase in lunch cost for the 2024-2025 school year.

 

Within your packet we have the updated athletic handbooks for both the middle and high schools.  One change to the handbook is TCSC's move to FinalForms cloud based platform versus the Blue Card process.  Final Forms will allow for easy access to medical forms and other important information needed to run to a safe and successful athletic team.  We recommend the approval of the athletic handbooks as written.

On May 20, Assistant Superintendent, Scott Jaworski, shared the Superintendent's curriculum advisory committee's recommended non-consumable supplementary curricular materials list. These are curricular material requests for the upcoming 2024-2025 school year. These supplemental curricular materials will provide students and staff with valuable learning tools for their classes. Many of these items are either required by universities for dual credit courses or renewals of contracts of previously adopted curriculum. The Superintendent's advisory committee, made up of teachers, parents, and administrators, reviewed the purpose, quality, and value of each of these resources. It is this committee's recommendation for the listed resources to be approved for purchase for the 2024-2025 school year.

We currently use SpendBridge purchasing on limited basis.  We are looking to expand our use of SpendBridge to negotiate the cost of curricular materials, custodial supplies, and Amazon purchasing.   Our partners at Policy Analytics highly recommend our extended use of SpendBridge to ensure tax dollars are spent as efficiently as possible.  We recommend the approval of the SpendBridge contract as written.

A fund transfer is needed to balance out the prepaid meal lunch fund (8400) to accurately reflect the June 30, 2024, balance of accounts held at that time. A transfer of funds from Operations to the Prepaid Lunch Fund is necessary to show a $8,456.79 balance for June 30, 2024 (approximately $1,000 less than last year).  The resolution in your board packet allows for the transfer.

Next Advisory Committee Meeting is September 16-Personnel/Business Affairs

July 16:  Monthly Board Meeting

July 22:  Building Admin Return

July 23-24:  New Teacher/Staff Orientation

July 29-30:  Admin Retreat 

July 31 - August 1:  Summer Academy

August 7:  First teacher work day/Blue Devil Bash

August 8:  District PD Day

August 9:  First student day

August 13:  Monthly Board Meeting