TCSC School Board Meeting

Facilities & Transportation, Scott Wessel
Student Services, Shayne Clark
Food Services, Adam Proulx
Technology-Steven Gingerich

The end of May resulted in a cash balance of $-60,772 in the education fund.   Other cash balances include $1,106,275 in Debt Service and $507,991 in the Operation Fund and $3,211,814 in the Rainy Day Fund.

We will have payments coming from the county in June.  This will improve the balance health in the Operation Fund.   We are asking for approval later in the meeting for an additional allocation of $700,000 from the Rainy Day Fund for transfer into both the Education Fund and Operation Fund.  This will keep the Education Fund balance positive for end of the funding cycle and provide funds for the greenhouse in the Operation Fund.

Extreme Mentorship for 6th Grade Students presented by Ken Ehman

We will continue to offer free meals for students in the upcoming school year 2021-2022.   This will operate under the “SSO” or Seamless Summer Option and grant the students free meals for next year.  With this grant comes the requirement for an increase in adult meal pricing from $3.65 to $4.50.  It is recommended to approve the increase in adult meal prices to $4.50.

The Rainy Day Fund can be used only in case of emergencies and although we do not expect and do not hope to have to use those funds, it is important to appropriate the funds in case an emergency should arise.  Emergencies are defined by a Board resolution as either a reduction in revenues or an increase in expenditures that was unexpected and could not have been predicted. These additional appropriations will be advertised 10 days before today's meeting and a public hearing was held at 6:15 pm this evening. 

It is recommended that the Board grant permission to advertise for additional appropriations from the Rainy Day Fund.

In order to main a positive balance in the Education Fund a transfer of $200,000 from the Rainy Day Fund is requested to cover expenses through the end of the calendar year.  In addition, it is requested to transfer $500,000 from the Rainy Day Fund to the Operation Fund to cover addition expenses due to upcoming building projects.  It recommended the Board of Trustees approve these transfers.

Due to the extended medical leave of Dr. Glaze, an interim superintendent will need to hiring in order to maintain the day to day operations of the school corporation.  Dr. Robert Schultz was offered the position and accepted the position to up to two days a week, while Dr. Glaze is out.  It is recommended to hire Dr. Schultz as interim superintendent for up to two days a week for up to six weeks.  

Maintaining and attracting qualified technology personnel is critical to the function of TCSC schools.  Currently TCSC pay rates and work days is far less than surrounding school districts.  In order to make TCSC more competitive, it is recommended to increase hourly rates for technology technicians to $16 per hour for 8 hours per day and extend day worked for all technology personnel to 240 days per year.  This will increase salaries by approximately $17,000 funded through ESSER Funds.

Part of the implementation of the new SIS (Student Information Systems) PowerSchool, requires a PowerSchool lead to support operation of the new system.  This lead will have additional training on the operation of PowerSchool to make sure it operates correctly and efficiently.  Adding additional work days to a current TCSC employee will assist the corporation as we operate PowerSchool.  It is recommended to add 20 additional days to the TMS secretary position to serve as our PowerSchool Lead at a cost of an additional $2,448 per year.  The rate of pay will stay the same until the collective bargaining agreement is finalized.

The learning loss due to the COVID-19 pandemic has significantly impacted student achievement and learning.  In order provide our teachers with additional support to remediate our students TCSC is creating a new position of Director of Student Achievement and Learning funded through ESSER funds.  The primary role and responsibilities of the position is to provide supports specifically for math, implementation of PLC (professional learning communities), UDL, other parts of the TCSC strategic plan.  It recommended the board approve the creation of the position of Director of Student Achievement and Learning.  

TCSC had approximately 57 applicants for the position of TMS Assistant Principal position.  A team of TMS staff interviewed 8 candidates  and narrowed the candidate pool down to 4 finalists interviewed by board members and the superintendent.  The finalists were all exceptional!  Through the process of interviewing for TMS Assistant Principal a candidate for the newly created Director of Student Achievement and Learning emerged as well as the TMS Assistant Principal.  It is recommended the board of trustees hire John Ayars as TMS Assistant Principal and Scott Jaworski as Director of Student Achievement and Learning.

The DLGF requires annual approval of the budget calendar from the Board of Trustees at TCSC.  The 2022 budget calendar is in your packet and includes the dates for the Public Hearing of September 28 and final approval October 12, 2021.    

TCSC would like to use a portion of the ESSER III federal funds to pay a $1000 stipend on the June 18, 2021 pay to show our appreciation to our staff for a job well done through this extraordinary time of March 2020-the present.  We could not have had the year we did without the dedication of our staff through this pandemic.  The $1000 stipend will be available to all 238 employees of TCSC at cost of $238,000.  It recommended the Board of Trustees approve this stipend for our staff using ESSER III Federal Funds.

Due the Fourth of July holiday weekend and the Tipton County Fair the monthly Board meeting needs to changed to Tuesday, July 20, 2021 at 6:30 PM to allow for time to generate End of Month financial reports and the approval claims.  The Board of Trustees will convene a Special Board Meeting on Tuesday, July 6, at 6:30 pm to approve the CMC for the greenhouse initiative.

Tipton Community School Corporation is seeking to hire a Construction Manager as Constructor as allowed under Indiana Code 5-32, as amended, for a project. As part of this process TCSC is initiating a Request for Proposals for Construction Manager as Constructor Services for Construction and Equipping of the TCSC Greenhouse.  It is recommended the Board of Trustees approve the resolution authorizing of Construction Manager as Constructor Method of Contracting and the Request for Proposals for Construction Management.  The RFP will be advertised twice through public notice on June 9 & 16 with proposals due June 30, 2021.  

Board Policy 2430 is the language the corporation uses to determine eligibility for corporation sponsored clubs and activities.  The update deletes the sentence, "First quarter participation will be determined by meeting the 8th grade qualification criteria."  Added language regarding provision for academic watch.  All other language is unchanged.  

June 21-Facilities and Technology-Cancelled

July 19-Personnel-Cancelled

Aug 16-Student Achievement-5:30 PM

June 16-KASEK Superintendent's Meeting

June 18-Last Day of Summer School

June 21-RFP Pre-Submittal Meeting 1:00PM

July 1-Construction Management Proposal Review Meeting 5:30

July 6-Special Board Meeting 6:30 PM

July 15-PowerSchool Training for Front Office Personnel

July 16-PowerSchool Training for Front Office Personnel

July 20-Monthly Board Meeting