TCSC School Board Meeting

President - Rick Powell

Vice-President - Gary Plumer

Secretary - April Overdorf

It is recommended that Troy Cloum be appointed as the Treasurer and Dawn Benefiel as Executive Secretary of the Board.

It is recommended that we maintain our current meeting date and time of the second Tuesday of each month at 6:30 P.M.

TCSC - AdvancED Accreditation.

• Maintenance/Transportation, Scott Wessel
• Student Services, Staci Eller
• Food Services, Adam Proulz
• Technology

For 2018, we have ended the year with a cash balance of over $1,814,536, maintaining a cash balance less than last year ($98,309). We have spent just over 100% of the General Fund (by almost 1%) which is higher than in previous years. This was the need for the additional appropriations approved last month to use funds from our cash balances.  In December, our revenue exceeded our expenditure by over $11,000, which is better than the previous four months.  In future reports for 2019, the General Fund will now be known as the Education Fund.  The other funds, CPF ($1,393,250) Transportation ($671,499) and Bus Replacement ($235,958) are ending the year with healthy cash balances that will now be part of the Operation Fund.

Last month, the Board gave permission to transfer funds among the appropriation accounts.  Mr. Cloum will provide you with a summary of what actions were taken to ensure that account balances end with a zero or positive balance.  This will be done around the 15th of January.

• Matt Skiba, Band Uniforms
• The State of Indiana has created Distress School Indicators to help forecast potential financial problems for school corporations using indicators. The intent is to help schools with the financial planning before they face serious problems.
• An enrollment update was provided showing current enrollment and projected enrollment for 2019-2020.  At this time TCSC is projecting a loss of 40-50 students for next year.
• The IDOE recently released their report on transfer students for each school corporation.  The board was provided this and additional information about the implications of transfer students for TCSC.
• Congratulation to Melind Fernung for receiving a $2500 TCF Grant for developing a student study center.
• TCSC has been approached by Jason Smith to help renovate the weight room at THS.  The school has begun the continuation of planning for this project.

Each year the administration asks for additional appropriations from the Rainy Day Fund. In order to spend money from the Rainy Day Fund, it must be appropriated and this is the process to make it happen.  The Rainy Day Fund can be used only in case of emergencies and although we do not expect and do not hope to have to use those funds, it is important to appropriate the funds in case an emergency should arise.  Emergencies are defined by a Board resolution as either a reduction in revenues or an increase in expenditures that was unexpected and could not have been predicted. These additional appropriations will be advertised and a public hearing will be held during next month’s meeting.

It is recommended that the Board grant permission to advertise for additional appropriations from the Rainy Day Fund.

A number of Board Policies have been submitted for consideration.  Some of these are new others are revision that are based on new state laws or federal regulations.  Others are to refine or clarify policies and procedures.

It is recommended that the Board approve the policy changes for First Reading.

As part of the building project last year, we made some decision regarding the use of extra funds from that project.  The board had approved those at an earlier meeting.  One of those items was the resurfacing of the elementary playground.  We received quotes from two companies - Recreation Unlimited and Kinetic.  It is recommended that the Board accept the lower quote for $119,674 from Recreation Unlimited.

Another item for the building project discussed was replacing security cameras.  With our current system, which is technically up-to-date, there are 39 cameras that need to be replaced.  The quote from Roeing is $45,575 to do this.  One other quote of $55,575 was received from MS Cabling.  It is recommended the Board accept the bid from Roeing to replace damaged cameras at the bid of $45,575.  The cost of this replacement will be one-half from the bond issuance and one-half from the Homeland Security Grant.

It is time for renewal for Workers’ Compensation Insurance.  It is recommended that we continue with this insurance through the Indiana Schools Educational Service Center (ISESC).  The estimated annual premium for 2019 is $51,713. 

It is recommended that the Board approve the renewal for Workers’ Compensation Insurance through ISESC.

Tipton High School is recommending that selected items from the band department be declared as surplus and thus disposed of.  It is recommended that the Board declare these items as surplus.

• January 21                          Business Affairs Committee, 5:30
• February 18                        Facilities & Technology Committee, 5:30
• March 18                            Personnel Committee, 5:30

• January 3                             Students Return
• January 8                             Board Meeting 5:30/6:30
• January 21                           Business Affairs Committee, 5:30
• January 22                           Admin Meeting, 9:00

• February 4                          eLearning Day
• February 5-8                       AdvancED Engagement Review Team
• February 12                        Board Meeting 5:30/6:30
• February 18                        Presidents’ Day (FLEX DAY)
• February 18                        Facilities & Technology Committee, 5:30
• February 21                        Business Affairs Committee
• February 22-24                  TCT’s Seussical Jr