Meeting Details
December 11, 2018
6:30pm - 7:30pm
1 hr
Administration Office, 1051 S Main St, Tipton, IN 46072
Purpose
N/A
1.
Call to Order/Welcome
2.
Pledge of Allegiance
3.
Approval of Consent Agenda Items
A member of the Board may request any item to be removed from the consent resolution and defer it for a specific action and more discussion. No vote of the Board will be required to remove an item from the consent agenda. A single member's request shall cause it to be relocated as an action item eligible for discussion. Any item on the consent agenda may be removed and discussed as a nonaction item or be deferred for further study and discussion at a subsequent Board meeting if the Superintendent or any Board member thinks the item requires further discussion. (ByLaw 0166.1)
It is recommended that the following Consent Agenda Items be approved:
- Approval of the Agenda
- Approval of Minutes
- Regular Session 11/13/2018
- Approval of Claims
- Payroll Claims 11/23/2018
- Payroll Claims 12/07/2018
- Payroll Claims 12/10/2018
- Approval of Personnel Report
Approval of Field Trips (Overnight and/or Out-of-State)- Approval to Accept Donations
- Various donations for TMS Staff Lounge
4.
Public Hearing - Additional Appropriation
As we look at the General Fund Projections, the cash balances at the end of the year will be healthy with an expected amount of $1,812,373. As expected, we have taken on additional expenses with this year's pay increases and the adding of personnel, including the school resource officer.
With the projections presented earlier, we are expected to spend at least $167,201 more than what was appropriated. (Estimated expenditure - $10,519,483; Approved 2018 budget - $10,352,282) With this increase in expenditures, we will need to ask for an additional appropriation to end the year. Since this is an estimate, we are asking to advertise approval to spend the additional $180,000 from our cash balances to end the year in the positive for the 2018 General Fund.
5.
Superintendent's Report
5.1
Recognition of Student(s)
Two students successfully auditioned for this year's Indiana Bandmasters Association (IBA) Jr. All-State Band:
- Lydia Clouser (8th gr. clarinet) earned 7th chair
- Chris Adams (9th gr. percussion) earned 2nd chair.
In addition, Alex Tebbe (8th gr. alto sax) was selected as an alternate
5.2
Facilities & Transportation
5.3
Student Services
5.4
Technology Report
5.5
Financial Report
The expenditures for November exceeded the revenue by over $31,000. For the year, our revenue has been short by $109,000. While the cash balances have been reduced, they are still healthy but going down. We anticipated the increased cost of salaries and benefits that have occurred this past quarter. Overall, we have spent almost 93% of the General Fund budget which is slightly higher (3%) than in previous years.
The projection for the General Fund shows us ending with a healthy cash balance of $1.7 million which is less than in previous years and will be slightly less than where we are currently. Again, this was anticipated with the increase in personnel costs for this past quarter and continuing on through the remainder of the school year. But with the increase in expenditures over the budget, we will need to spend some of this cash balance and therefore, requesting an additional appropriation to do so.
5.6
Other
VR Lab Open House - December 17, 6:00 PM
6.
Old Business
7.
New Business
7.1
Consideration to amend the 2019-2020 Calendar by adding eLearning Days for Professional Development
The school calendar for 2019-2020 has already been approved. What has not been approved are the dates established for eLearning (for Professional Development). We are proposing that we continue with the use four (4) eLearning Day for professional development. We have discussed the dates with the administration and the Tipton Education Association and propose the following dates:
- Monday, September 16, 2019
- Friday, November 8, 2019
- Monday, February 3, 2020
- Friday, April 10, 2020
7.2
Consideration to approve the graduation date for the Class of 2019.
With the use of eLearning days, and having four days available at the end of the year for any possible make-up days, we feel that we can establish the graduation date for the Class of 2019.
With that in mind, it is recommended that we establish May 25, 2019, as the graduation date for the Class of 2019. The ceremony is scheduled to begin at 2:00 PM in the Tipton High School gymnasium.
7.3
Consideration to approve the purchase of new school buses.
It is recommended that three new buses be purchased from Kerlin Bus Sales, as per our 2019 bus replacement plan. These will be Thomas busses which is the same make as the rest of our fleet. All will be 78-passenger busses priced at $95,956 These buses will be equipped with seat belts and cameras. The pricing comes from a state-wide bidding process allowing us to get the best pricing on bus purchases.
7.4
Consideration to approve the Transfer of Funds.
In order to close out the 2018 budget, all major budget accounts must not show a deficit. Inter/Intra fund transfers of appropriations allow schools to transfer surplus appropriations to accounts needing additional appropriation. It is recommended these transfers be approved and a summary is shown at the January Board meeting. The Board has given permission for other transfers as we change to the new budget structure beginning 2019. It is recommended that the Board approve the Transfer of Funds to close the 2018 budget.
7.5
Consideration to approve Ag Education programming at Tipton Middle School.
The schools have been looking at the feasibility of offering Ag Education at the middle school level. A proposal is submitted that would allow that to happen without adding staff to the middle school. An introduction class can be offered to 8th grade students for credit.
8.
Other Matters to Come Before the Board
8.1
Advisory Committees
- December 17 - Personnel Committee
- January 21 - Business Affairs Committee
- February 18 - Facilities & Technology Committee
8.2
Schedule of Events
- December 13 - 1st Grade Program, 7:00 PM
- December 20 - End of 2nd Grading Period
- December 21 - Teacher Work Day
- January 3 - Students Return
- January 8 - Board Meeting, 5:30/6:30
- February 4 - eLearning Day
- February 12 - Board Meeting, 5:30/6:30
- February 21 - Business Affairs Committee
9.
Comments from Community
10.
Adjournment
